Occupancy Manager

Scope of Duties:

Responsible for reviewing, verifying, calculating and processing tenant data as it pertains to the management of the low rental program. Responsible for maintaining a portfolio of all UIHA low rental properties. Responsible for conducting annual recertification and inspections, including reviews of tenant file documents, rent calculations and UIHA regulations. Provide follow-up monitoring of properties to ensure compliance with HUD and NAHASDA requirements.

Duties and Responsibilities:

A summary of duties and responsibilities is listed below, but will perform other duties as assigned:

§ Conducts annual, on-site recertification and inspection of each assigned property and verifies compliance with UIHA rules and regulations.

§ Compiles subsequent review findings and formally reports any omissions or violations identified in audited documents to UIHA and tenants.

§ Ensures internal workflow tracking on Housing Data Systems (HDS) software is updated in a timely manner.

§ Tracks progress of work using HDS from scheduling reviews with tenants, through conducting the management review and completing all related follow-up.

§ Provides exceptional customer service to tenants.

§ Responds to tenant inquiries.

§ Organizes documents for entry – move-ins, move-outs etc.

§ Verifies accuracy of documents obtained from various formal agencies.

§ Remains current on new HUD regulations and on HDS updates.

§ Maintains highly sensitive and confidential material.

§ Communicates with the Residential Compliance Coordinator regularly.

§ Calculates family income to determine monthly rent and reviews the UIHA dwelling lease and the Rules of Occupancy with tenant.

§ Prepares contracts and agreements of new residents, orientation, showing vacant units to new clients, etc.

§ Monitors occupancy housing activities to ensure programs are in compliance with HUD and NAHASDA rules and regulations and guidelines.

§ Prepares a payment plan agreed upon by delinquent Tenants and Homebuyers and assist in monitoring payments.

§ Completes conveyances, subleases, successorship and beneficiaries.

Education and Experience:

Associates degree in Business Administration, Public Administration or Social Sciences from accredited college or university. Three years of working in property management or a related field, organizational management, or an equivalent combination of experience and education. Preferred experience with occupancy and/or residential specialist training. Preferred experience with HUD regulations, accounting, principles as well as Housing Authority policies and procedures.

Required Knowledge, Skills and Abilities:

· Must be able to work with basic computer skills including Microsoft Office applications.

· Strong ability to communicate effectively, both verbally or written.

· Ability to follow formal and informal directions from superiors.

· Must possess strong organization skills.

· Strong ability to maintain discretion in handling personal and confidential information.

· Ability to meet timelines and deal with unexpected situations effectively.

· Ability to work with other employees with the goal of completing a given task.

· Ability to professionally interact with general public, especially tenants of UIHA.

· Ability to adhere to rules and regulations regarding UIHA and knowledge of NAHASDA regulations.

· Ability to be flexible with working on multiple projects at one time as assigned.

· Knowledge of Tribal laws pertaining to low income housing, specifically homeownership.

· Data entry skills, Organization, Attention to Detail, Documentation Skills, Dependability.

· Knowledge of the HUD and NAHASDA Regulations pertaining to and Homebuyers.

Necessary Requirements:

· Must possess Valid Utah State Driver’s License

· Submit a driving record from DMV with application

· Obtain and Maintain a Tribal Department License

· Subjected to random Drug Testing

· Upon successful hire, will be required to fulfill a Criminal History

Background Check

Pay: $29.07 per hour

Work Location: In person

Salary : $29