Faculty Affairs Coordinator, College of Natural Sciences

Job Posting Title: Faculty Affairs Coordinator, College of Natural Sciences ---- Hiring Department: College of Natural Sciences ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: May 01, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The College of Natural Sciences (CNS) at the University of Texas at Austin strives to foster a work environment that enables all employees to contribute at the highest possible level to support the mission of the University. What starts here really does change the world (https://cns.utexas.edu/). The CNS Office of Faculty Affairs provides oversight on faculty affairs in collaboration with the departments, the Dean, and the Provost's Office in order to support faculty career paths, professional development, and well-being. Purpose The Faculty Affairs (FA) Coordinator will be a core member of the CNS Dean’s Office of Faculty Affairs, providing comprehensive support on a wide range of matters involving CNS faculty. In this role, the coordinator will support outstanding faculty who drive excellence in research, teaching, mentoring, and service, while serving as a liaison with key stakeholders, including department leadership, the Dean, and the Provost’s Office. Responsibilities Collaborate with the Dean, the Provost’s Office, the central development office, and departments for endowment appointments for faculty holders and fellows. Lead in reviewing faculty personnel documents for the College such as leave requests, course release requests, modified service requests, modified instructional duties, and external appointment requests. Serve as Academic HR Executive in Workday for college-wide faculty appointments. Lead in reviewing faculty one-time and ongoing payments, data changes, separations, and mass transactions. Manages faculty separations such as retirements, phased retirement, and resignations. Reviews emeritus requests from departments and collaborates with the Dean and the Provost’s Office to finalize requests. Collaborate with the Dean and Associate Dean for Faculty Affairs to manage comprehensive periodic reviews for Associate Deans, Department Chairs, and Directors. Assist with events, major meetings, faculty development and mentoring programs, and related analyses as needed Produce reports or provide data, as requested or required for college leadership members or departments, including annual and periodic reports and reviews. Maintain an accurate and current filing system for all faculty documentation on Microsoft Sharepoint. Manage the Office of Faculty Affairs website, providing timely updates and ensuring information is compliant with university policy. Maintain office inventory and order supplies as needed. Other related functions as assigned. Required Qualifications Bachelor's degree and a minimum of two years of relevant experience in an administrative support function. Ability to manage a high volume of work assignments under dynamic circumstances while maintaining accuracy, and discretion in dealing with sensitive issues. Demonstrated effective communication skills, as well as a customer-focused approach to problem-solving. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Demonstrated knowledge of UT Austin faculty affairs policies and procedures. Salary Range $55,000 depending on qualifications Working Conditions Typical office environment Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000 students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site. Comments and Inquiries: Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178. UT Austin is a Tobacco-free Campus