What are the responsibilities and job description for the Administrative Assistant for Engineering position at Utah Tech University?
Position Announcement
This position requires a high degree of integrity, professionalism, confidentiality, attention to detail, initiative, and the ability to proactively anticipate departmental needs. The incumbent must effectively manage multiple priorities while maintaining excellent customer service and fostering positive working relationships with faculty, staff, students, industry partners, and the broader university community.
The Engineering Department includes bachelor's degree programs in Mechanical Engineering, Electrical Engineering, Computer Engineering, and Mechatronics Engineering, as well as an Associate degree in Pre-Engineering, related minors, and certificates.
Responsibilities
Administrative Support
- Financial management and purchasing.
- Travel and visitor coordination.
- Human resources and payroll logistics.
- Academic and course scheduling support.
- Student support and engagement.
- Event planning and coordination.
- Department social media posting and responses.
- Content creation.
- Department website updates.
- College marketing and social media based on availability.
- Perform other duties as assigned.
Qualifications
Minimum Qualifications
- Bachelor’s degree or two year’s office experience with a high school diploma/GED with some college coursework and/or a post-secondary certificate.
- Experience with financial recordkeeping, purchasing, budget tracking, and payroll processes.
- Demonstrated proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Ability to establish and maintain effective working relationships with faculty, staff, students, administrators, and ternal stakeholders.
- Experience posting to social media and proficiency in digital design software, video editing, photo editing, and flyer design.
- Experience working in an engineering, STEM, or higher education environment.
- Experience with university administrative systems such as Banner, Argos, CourseLeaf, or EMS.
- Experience supporting grants, accreditation activities, or academic programs.
Supplemental Information
POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time overtime-eligible staff position. Annual salary of $35,700 with a desired start date of August 2026. Excellent benefits package included that begins on start date; includes medical, dental, vision, disability, and life insurance, employee assistance and wellness programs, retirement plan contributions, and undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/employee-benefits/ under "Benefits Summary" for more details.
ELECTRONIC APPLICATION PROCEDURES: Application review begins July 22, 2026. Submit application materials (including resume contents and contact information for three professional references) and upload a cover letter electronically.
ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life." and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles northeast of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities.
Utah Tech University is a fast-growing Utah public institution of higher education, with more than 13,000 students. We offer over 250 programs, including doctoral, masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek faculty and staff committed to creating an active, applied, and career-oriented learning environment that is student-centered, who bring new ideas, possess values and career aspirations aligned with the University’s mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university.
Utah Tech employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must provide employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
Utah Tech is committed to providing access and reasonable accommodations in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at hr@utahtech.edu or 435-652-7500.
Utah Tech University does not discriminate on the basis of race, religion, color, national origin, citizenship, sex (including sex discrimination and sexual harassment), sexual orientation, gender identity, age, ancestry, disability status, pregnancy, pregnancy-related conditions, genetic information, military status, veteran status, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services. For more information or contact information, please visit https://titleix.utahtech.edu/reporting-discrimination/.
For important information regarding academics, campus safety, student services, employment laws, and other regulatory requirements, visit Utah Tech University’s Right-to-Know https://utahtech.edu/right-to-know/ and Clery Act https://police.utahtech.edu/clery-act websites.
Salary : $35,700