What are the responsibilities and job description for the Program Coordinator Senior position at Utah State University and Careers?
This position is telework eligible within the state of Utah.
- Budget development and management; collaborate with Associate Vice President for Research (AVPR) and with Business Services on developing annual budget model and ensuring that funds are spent according to approved allocations
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Liaison to external stakeholders including
- U of U/Research on Capitol Hill
- Utah Conference on Undergraduate Research (UCUR)
- Council on Undergraduate Research (CUR)
- Individual and corporate donors who support ongoing programming
- Organize and co-lead Undergraduate Research Advisory Board
- Internal point-of-contact and outreach for student research programs, including regular communication and coordination with units including Honors, Aggies First Scholars, Admissions, University Marketing and Communications, Office of Research Web Team, Libraries, Advancement, and Student Success
- Coordinate the 7-week course, USU 2110 Becoming a Researcher, fall and spring semesters (help identify instructors and provide support to those implementing the course)
- Financial and policy oversight of scholarship and grant programs that support student research, including ensuring security and compliance of application processes
- Organization of review panels for scholarships, grants, and awards; data analysis of reviewer outcomes, reporting to AVPR on outcomes and maintaining data about outcomes.
- Programming: designing and developing workshop series and trainings
- Facilitating mentorship support (documentation of service, trainings, external opportunities and awards)
- Providing strong leadership in strategic planning and program goal setting including identifying potential external funding opportunities and contributing to proposal development
- Supervise Program Coordinator II position and 2-6 student employees including peer mentors
- Oversees and contributes to annual report for Student Research Program
- Master’s degree plus at least two years of work experience in a field that includes the analysis of complex systems and processes, or an equivalent combination of education plus experience in higher education management
- Professional level written and oral communication skills
- Experience working directly with students and faculty in a university setting including understanding of relevant federal and state regulations governing student and employee data
- Supervisory and team-leadership experience
- Experience with budget creation, management, and fiscal responsibility
- Ability to work productively with a variety of different demographic groups, organizations, and individuals
- Demonstrated competence in applications including project management software, LMS, financial applications, and survey software
- Experience with and understanding of USU platforms including Banner, ServiceNow, and Coursedog
- Prior engagement with USU or other university student research programming
- Trainings, certificates or micro-credentials that will support successful performance of job duties described above (evidence of ongoing professional development)
1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
2. Cover Letter to be typed/pasted at the end of your application
**Document size may not exceed 10 MB.**
Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.
USU enrolls over 29,800 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU educates students from all 50 states and more than 80 countries. For over 100 years, USU Extension has served and engaged Utahns, serving every county in the state.
Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by recent Mountain West regular-season and tournament championships in women’s volleyball, three consecutive Mountain West tournament titles in women’s soccer conference championships, and a first-ever conference championship for gymnastics, reflecting USU's commitment to perseverance and achievement.
Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported and where diversity of thought and culture are cultivated. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.
The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.
updated 12/2025
Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring, promotion, transfer, or termination based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity, disability, status as a protected veteran, or any other status protected by University policy or any other federal, state, or local law.
Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race, color, religion, sex, familial status, disability, national origin, source of income, sexual orientation, or gender identity. Additionally, the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.
In all circumstances, Utah State University follows state and federal laws related to sex-segregated spaces.
Matthew Pinner
Cody Carmichael
For further information regarding non-discrimination, please visit crtix.usu.edu or contact:
U.S. Department of Education
updated 10/2025