What are the responsibilities and job description for the Sourcing and Contracts Specialist position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under minimal direction to collaborate with end-users and Group Purchasing Organizations for the contract management and sourcing of good and services. This position will lead and support sourcing and contracting activities in assigned program lines.
This is a hybrid position that is one day per week in office and as needed.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Bachelor's Degree in science, healthcare, or business related field
Experience
2 years of experience in contract administration, purchasing, sourcing
Demonstrated intermediate use of Microsoft Excel, PowerPoint, and Word.
Strong knowledge in the review and understanding of legal contracts, terms, and conditions.
May consider additional years of experience in lieu of degree
Licenses and Certifications
(CTCM) Certified TX Contracts Manager (3 attempts at the certification exam, first attempt only covered by UTSW) within 1-1/2 Yrs and
(CTCD) CERT TEXAS CONTRACT DEVELOPER (3 attempts at the certification exam, first attempt only covered by UTSW) within 1-1/2 Yrs
Preferred
Education
Master's Degree
JOB DUTIES
Works in collaboration with the Category Manager to execute the desired sourcing strategy.
Customer service to internal customers related to contract compliance.
Demonstrates exceptional compliance communication to support customer and supplier activities.
GPO and supplier price file management.
Exclusive Acquisition Justification (EAJ) Processing/Tracking.
Contract Risk Assessment and monitoring reporting.
Performs required LBB Reporting tasks based on specified deadlines.
Supports the management of supplier relationships, ensuring that UTSW business needs are met. Ensures key performance metrics (KPIs) to measure supplier performance are followed and lead supplier business reviews.
Reviews contracts for terms, changes and/or enhancements. Interacts with legal on contract language and terms in accordance with UT Southwestern policies and procedures.
Monitors contractors' compliance in accordance with contractual requirements to include insurance and HUB requirements.
Provides effective record keeping ensuring that all contract documents are readily assessable.
Exports, Filters, Categorizes and Interprets volumes of data to identify opportunities resulting from data selections and recommend sourcing opportunities.
Compiles information and respond to internal and external audit requests.
Setting up, maintaining, and completing tasks/activities in Sourcing Director platform
Performs other duties as assigned
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under minimal direction to collaborate with end-users and Group Purchasing Organizations for the contract management and sourcing of good and services. This position will lead and support sourcing and contracting activities in assigned program lines.
This is a hybrid position that is one day per week in office and as needed.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
Bachelor's Degree in science, healthcare, or business related field
Experience
2 years of experience in contract administration, purchasing, sourcing
Demonstrated intermediate use of Microsoft Excel, PowerPoint, and Word.
Strong knowledge in the review and understanding of legal contracts, terms, and conditions.
May consider additional years of experience in lieu of degree
Licenses and Certifications
(CTCM) Certified TX Contracts Manager (3 attempts at the certification exam, first attempt only covered by UTSW) within 1-1/2 Yrs and
(CTCD) CERT TEXAS CONTRACT DEVELOPER (3 attempts at the certification exam, first attempt only covered by UTSW) within 1-1/2 Yrs
Preferred
Education
Master's Degree
JOB DUTIES
Works in collaboration with the Category Manager to execute the desired sourcing strategy.
Customer service to internal customers related to contract compliance.
Demonstrates exceptional compliance communication to support customer and supplier activities.
GPO and supplier price file management.
Exclusive Acquisition Justification (EAJ) Processing/Tracking.
Contract Risk Assessment and monitoring reporting.
Performs required LBB Reporting tasks based on specified deadlines.
Supports the management of supplier relationships, ensuring that UTSW business needs are met. Ensures key performance metrics (KPIs) to measure supplier performance are followed and lead supplier business reviews.
Reviews contracts for terms, changes and/or enhancements. Interacts with legal on contract language and terms in accordance with UT Southwestern policies and procedures.
Monitors contractors' compliance in accordance with contractual requirements to include insurance and HUB requirements.
Provides effective record keeping ensuring that all contract documents are readily assessable.
Exports, Filters, Categorizes and Interprets volumes of data to identify opportunities resulting from data selections and recommend sourcing opportunities.
Compiles information and respond to internal and external audit requests.
Setting up, maintaining, and completing tasks/activities in Sourcing Director platform
Performs other duties as assigned
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.