What are the responsibilities and job description for the Document Control Specialist position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under close supervision to provide tasks required for the daily operations of Document Imaging system. Ensures that all aspects of system operations are performed consistently and timely with quality level required.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or GED or
Experience
3 years document imaging system experience with working knowledge of medical records/HIM.
JOB DUTIES
Coordinates, schedules, and monitors document preparation and scanning. Indexes work volumes for both document imaging staff and equipment resources to ensure turnaround time and accuracy requirements are achieved.
Plans and coordinates professional development of department staff including assisting in developing and conducting training classes. Follows university performance appraisal and disciplinary review process, communicates policy and procedure changes to staff individually and in team meetings.
Supervises performance of department staff including setting standards for productivity and accuracy, monitoring performance, and reporting and communicating results to staff and management.
Reviews system, work flow, and process problem identification, troubleshooting, and resolution. Promptly communicates problems to management, effected system uses, and system vendors. Recommends and/or implements process, policy, and procedural changes as necessary to maintain efficient operation of document imaging scanning and indexing process.
Performs quality assurance activities to verify accurate indexing, filing, storage, and retrieval of document images to identify opportunities for training and process improvement.
Attends meetings as required and participates on committees as directed.
Coordinates scheduling of staffing for department operations. Assists manager with recruiting and interviewing applicants for staff positions.
Coordinates preventive maintenance, service calls, and supply/parts ordering as necessary and/or required by service contracts to ensure reliable performance and longevity of document imaging system equipment.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under close supervision to provide tasks required for the daily operations of Document Imaging system. Ensures that all aspects of system operations are performed consistently and timely with quality level required.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or GED or
Experience
3 years document imaging system experience with working knowledge of medical records/HIM.
JOB DUTIES
Coordinates, schedules, and monitors document preparation and scanning. Indexes work volumes for both document imaging staff and equipment resources to ensure turnaround time and accuracy requirements are achieved.
Plans and coordinates professional development of department staff including assisting in developing and conducting training classes. Follows university performance appraisal and disciplinary review process, communicates policy and procedure changes to staff individually and in team meetings.
Supervises performance of department staff including setting standards for productivity and accuracy, monitoring performance, and reporting and communicating results to staff and management.
Reviews system, work flow, and process problem identification, troubleshooting, and resolution. Promptly communicates problems to management, effected system uses, and system vendors. Recommends and/or implements process, policy, and procedural changes as necessary to maintain efficient operation of document imaging scanning and indexing process.
Performs quality assurance activities to verify accurate indexing, filing, storage, and retrieval of document images to identify opportunities for training and process improvement.
Attends meetings as required and participates on committees as directed.
Coordinates scheduling of staffing for department operations. Assists manager with recruiting and interviewing applicants for staff positions.
Coordinates preventive maintenance, service calls, and supply/parts ordering as necessary and/or required by service contracts to ensure reliable performance and longevity of document imaging system equipment.
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.