What are the responsibilities and job description for the Clinic Staff Supervisor- Ophthalmology position at UT Southwestern?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under limited supervision to provide complex operational support for, and supervision of, clinic staff services in patient care setting with an emphasis on call center and referral management.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or equivalent or
Bachelor's Degree in related field
Experience
3 years of experience at the level of CSA II or equivalent performing in patient care front office or back office environment (in areas such as admitting, insurance verification, billing, and scheduling), including one year in a lead role with High School Diploma/equivalent. or
1 year of experience performing in a patient care front office or back office environment (in areas such as financial counseling, admitting, insurance verification, billing, and scheduling), including one year in a lead role with Bachelor's Degree.
JOB DUTIES
Human Resources:
Supervises all levels of Clinic Staff Assistants (CSA staff), Clinic Staff Coordinator(s), and other reporting staff roles as assigned to ensure appropriate policies and procedures are followed.
Participates in staff recruitment and hiring decisions.
Ensures that staff receive complete orientation to work area with regular feedback sessions during probationary period.
Ensures training and supervision of staff, giving appropriate, timely feedback regarding problems or issues.
Conducts and participates in performance evaluations.
Oversees staff development, such as continuing education, cross-training, and preceptorship opportunities.
Conducts and participates in staff disciplinary action and development of performance improvement plans.
Leads staff engagement and institutional survey responses.
Management of staff time off requests and correlating coverage of responsibilities.
Clinic Operations:
Oversight of daily clinic operations and monitoring of schedule utilization, provider template opportunities, appointment confirmations to facilitate patient appointments.
Coordinate daily staff assignments to ensure clinic is staffed appropriately.
Provide oversight of appropriate appointment scheduling to ensure a timely manner in accordance to medical necessity.
Support Clinic Leadership in continued maintenance of scheduling technical functions including provider templates, scheduling protocols, decision tree specifics.
Monitor CSA and clerical staff productivity including work queues, reports, dashboards.
Facilitate patient communications including appointment attendance and other automated communications.
Ensure appropriate cash and time of service payment management according to intuitional policies including cash security, check collection, and credit card authorization.
Conduct quality assurance audits including HIPAA review and recorded call customer service.
Patient Experience:
Ensure excellent forward-facing customer service.
Facilitate service recovery to deescalate and resolve potential customer issues.
Manage scheduling and coordination of care with specialty referring offices such as urgent requests, same day appointment requests, and other high-profile scenarios.
Conduct necessary staff trainings to provide exemplary customer service.
Leadership:
Ensure strong partnership with all centralized services that support clinic operations, including Access Center, Referral Management, and Revenue Cycle teams.
Model professional behavior consistent with institutional PACT standards.
Participate in institutional initiatives; attend meetings and trainings, and workgroups.
Be a change leader; supportive of change to implement new initiatives and participate in performance improvement projects
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
JOB SUMMARY
Works under limited supervision to provide complex operational support for, and supervision of, clinic staff services in patient care setting with an emphasis on call center and referral management.
BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
Required
Education
High School Diploma or equivalent or
Bachelor's Degree in related field
Experience
3 years of experience at the level of CSA II or equivalent performing in patient care front office or back office environment (in areas such as admitting, insurance verification, billing, and scheduling), including one year in a lead role with High School Diploma/equivalent. or
1 year of experience performing in a patient care front office or back office environment (in areas such as financial counseling, admitting, insurance verification, billing, and scheduling), including one year in a lead role with Bachelor's Degree.
JOB DUTIES
Human Resources:
Supervises all levels of Clinic Staff Assistants (CSA staff), Clinic Staff Coordinator(s), and other reporting staff roles as assigned to ensure appropriate policies and procedures are followed.
Participates in staff recruitment and hiring decisions.
Ensures that staff receive complete orientation to work area with regular feedback sessions during probationary period.
Ensures training and supervision of staff, giving appropriate, timely feedback regarding problems or issues.
Conducts and participates in performance evaluations.
Oversees staff development, such as continuing education, cross-training, and preceptorship opportunities.
Conducts and participates in staff disciplinary action and development of performance improvement plans.
Leads staff engagement and institutional survey responses.
Management of staff time off requests and correlating coverage of responsibilities.
Clinic Operations:
Oversight of daily clinic operations and monitoring of schedule utilization, provider template opportunities, appointment confirmations to facilitate patient appointments.
Coordinate daily staff assignments to ensure clinic is staffed appropriately.
Provide oversight of appropriate appointment scheduling to ensure a timely manner in accordance to medical necessity.
Support Clinic Leadership in continued maintenance of scheduling technical functions including provider templates, scheduling protocols, decision tree specifics.
Monitor CSA and clerical staff productivity including work queues, reports, dashboards.
Facilitate patient communications including appointment attendance and other automated communications.
Ensure appropriate cash and time of service payment management according to intuitional policies including cash security, check collection, and credit card authorization.
Conduct quality assurance audits including HIPAA review and recorded call customer service.
Patient Experience:
Ensure excellent forward-facing customer service.
Facilitate service recovery to deescalate and resolve potential customer issues.
Manage scheduling and coordination of care with specialty referring offices such as urgent requests, same day appointment requests, and other high-profile scenarios.
Conduct necessary staff trainings to provide exemplary customer service.
Leadership:
Ensure strong partnership with all centralized services that support clinic operations, including Access Center, Referral Management, and Revenue Cycle teams.
Model professional behavior consistent with institutional PACT standards.
Participate in institutional initiatives; attend meetings and trainings, and workgroups.
Be a change leader; supportive of change to implement new initiatives and participate in performance improvement projects
Performs other duties as assigned.
SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Benefits UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare – no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Learn more about these and other UTSW employee benefits!
