What are the responsibilities and job description for the Executive Front Office Coordinator, President's Office position at UT Southwestern Medical Center?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary
This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
Reporting to the Director of the Office of the President and working directly with the Executive Assistant to the President to support the administrative operations of the office, this position will manage numerous projects (some seasonal) to ensure the smooth functioning of the office. The ideal applicant will possess a polished, professional demeanor and collaborative spirit; handle patient calls with compassion; communicate with internal and external stakeholders with discretion and confidentiality; adhere to the highest standards of ethical behavior; and ensure excellent quality in all work products. This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
This position is 100% on campus starting at 8:30am c.s.t. Please submit a cover letter as part of the application process for consideration.
Benefits
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
EXPERIENCE AND EDUCATION
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location
Texas-Dallas-5323 Harry Hines Blvd
Work Locations
5323 Harry Hines Blvd
Job
Professional & Executive
Organization
100000 - Office of the President
Schedule
Full-time
Shift
Day Job
Employee Status
Regular
Job Type
Standard
Job Posting
Apr 24, 2026, 10:35:55 PM
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary
This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
Reporting to the Director of the Office of the President and working directly with the Executive Assistant to the President to support the administrative operations of the office, this position will manage numerous projects (some seasonal) to ensure the smooth functioning of the office. The ideal applicant will possess a polished, professional demeanor and collaborative spirit; handle patient calls with compassion; communicate with internal and external stakeholders with discretion and confidentiality; adhere to the highest standards of ethical behavior; and ensure excellent quality in all work products. This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
This position is 100% on campus starting at 8:30am c.s.t. Please submit a cover letter as part of the application process for consideration.
Benefits
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
- Education Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
- Experience 5 years Experience in appropriate field or May consider additional years of experience in lieu of education.
- Analyzes, coordinates, and evaluates program operation and procedures. Recommends updates to processes as needed.
- Develops or oversees development of budget for program when applicable.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations.
- Exercises a high degree of judgement, discretion, and understanding, in some cases regarding medical terminology or complex medical situations.
- Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals. Ensures work is accurate, complete, and detailed.
- Plans and coordinates special events.
- Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable, and deadlines are met.
- Ensures compliance with applicable laws, regulations, policies, and procedures.
- Keeps abreast of developments related to program(s).
- Handles confidential and sensitive information in an appropriate manner.
- Ensures document retention processes are followed using established guidelines.
- Performs other duties as assigned.
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location
Texas-Dallas-5323 Harry Hines Blvd
Work Locations
5323 Harry Hines Blvd
Job
Professional & Executive
Organization
100000 - Office of the President
Schedule
Full-time
Shift
Day Job
Employee Status
Regular
Job Type
Standard
Job Posting
Apr 24, 2026, 10:35:55 PM