What are the responsibilities and job description for the Clinical Research Budget Specialist position at UT Southwestern Medical Center?
WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary
This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
The Clinical Research Budget Specialist coordinates and manages multi-site investigator-initiated clinical trials from study startup through activation, ensuring regulatory compliance, operational efficiency, and timely execution. Key responsibilities include facilitating pre-study activities such as CDA submissions, feasibility assessments, CTCA requests, IND/IDE support, and study entry into institutional systems. Oversees PRMC, IRB, and PSR submission processes, resolving delays and coordinating document translation and regulatory requirements. Leads budget development, coverage analysis review, pricing coordination, contract negotiations, and finalization of site and sub-site budgets. Reviews and processes Clinical Trial Agreements (CTAs) and supports study activation by ensuring completion of open-to-accrual requirements. Provides ongoing study status updates, escalates activation barriers, and manages sub-site startup, contracts, monitoring plans, and cross-functional collaboration with stakeholders.
Preferred Qualifications
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
EXPERIENCE AND EDUCATION
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location
Texas-Dallas-5323 Harry Hines Blvd
Work Locations
5323 Harry Hines Blvd
Job
Professional & Executive
Organization
371014 - SCC-Clinical Research Office
Schedule
Full-time
Shift
Day Job
Employee Status
Regular
Job Type
Standard
Job Posting
May 21, 2026, 7:18:09 PM
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary
This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required.
The Clinical Research Budget Specialist coordinates and manages multi-site investigator-initiated clinical trials from study startup through activation, ensuring regulatory compliance, operational efficiency, and timely execution. Key responsibilities include facilitating pre-study activities such as CDA submissions, feasibility assessments, CTCA requests, IND/IDE support, and study entry into institutional systems. Oversees PRMC, IRB, and PSR submission processes, resolving delays and coordinating document translation and regulatory requirements. Leads budget development, coverage analysis review, pricing coordination, contract negotiations, and finalization of site and sub-site budgets. Reviews and processes Clinical Trial Agreements (CTAs) and supports study activation by ensuring completion of open-to-accrual requirements. Provides ongoing study status updates, escalates activation barriers, and manages sub-site startup, contracts, monitoring plans, and cross-functional collaboration with stakeholders.
Preferred Qualifications
- 5 years of experience in:
- Formal IND submissions
- FDA documentation preparation and follow-up
- Protocol review, revisions, and summary of changes
- Budget development across multiple PIs
- Coverage analysis alignment
- Subsite monitoring plans
- CTS agreements
- eAgreement follow-ups
- NDA execution
- PRMC template updates
- Risk language incorporation into ICF
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage
- 100% coverage for preventive healthcare-no copay
- Paid Time Off, available day one
- Retirement Programs through the Teacher Retirement System of Texas (TRS)
- Paid Parental Leave Benefit
- Wellness programs
- Tuition Reimbursement
- Public Service Loan Forgiveness (PSLF) Qualified Employer
- Learn more about these and other UTSW employee benefits!
EXPERIENCE AND EDUCATION
- Education Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
- Experience 5 years Experience in appropriate field or May consider additional years of experience in lieu of education.
- Analyzes, coordinates, and evaluates program operation and procedures.
- Develops or oversees development of budget for program.
- Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
- Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
- Plans and coordinates special events. Participates in conferences. Presents data and program information.
- Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
- Ensures compliance with applicable laws, regulations, policies, and procedures.
- Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
- May provide supervision to staff members.
- Performs other duties as assigned.
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.
Primary Location
Texas-Dallas-5323 Harry Hines Blvd
Work Locations
5323 Harry Hines Blvd
Job
Professional & Executive
Organization
371014 - SCC-Clinical Research Office
Schedule
Full-time
Shift
Day Job
Employee Status
Regular
Job Type
Standard
Job Posting
May 21, 2026, 7:18:09 PM