Payroll Coordinator

Position Summary

Payroll preparation and compliant processing of all payrolls within University Health System and The University of Tennessee System (UT Leased). Provide support to the organization while working closely with the Payroll Manager, all HR teams and Controller's office.

This position performs duties in the payroll process, payroll law compliance, internal customer service, payroll accounting to the general ledger, payroll reporting and time off accruals.

• Assembles and processes all new employee status information to place employee on payroll; makes all necessary employee status changes such as W-4 status, as well as other deductions.
• Prepares payroll information for processing and processes the bi-weekly, monthly and monthly supplemental payrolls. Initiates payment for all payroll deductions, indicating proper accounts to be charged. Calculates and processes retroactive wage payments. Allocates total payroll to proper accounts for cost distribution.
• Obtains, analyzes and assembles information and prepares numerous state and federal reports such as Bureau of Labor Statistics report, tax reports and census reports.
• Prepares or updates reports using the ERP system and Excel.
• Prepares miscellaneous memos and letters using Microsoft Word.
• Support data maintenance to ensure complete and accurate record of payroll information
• Prepare payroll garnishment input forms, calculating and processing changes in Lawson
• Act as a subject matter expert to perform moderately complex operational records, deductions and procedures
• Ensure payroll operations and controls are followed and maintains compliance with policy
• Audit work completed by generalists and draft standard operating procedures
• Receive direction from manager and escalate non-routine questions
• Identify and own resolution of payroll regulatory risks by applying understanding of current industry practices
• Research and resolves complex data and transaction changes in area of focus while monitoring impacts to operations and resources
• Interact with internal and external customers to respond to the raised concerns as well as determine appropriate course of action
  
  

This position must demonstrate a high level of professionalism and discretion while ensuring all team members are paid accurately and on time.

Applicants must have intermediate Excel skills. Multi-State Tax knowledge and be organized, detail oriented and certification in Fundementals of Payroll is a plus.

Position Qualification

Bachelor's degree (BA/BS) from a four-year college or university; or one to two years related experience and/or training.