What are the responsibilities and job description for the Administrative Manager Office of the Chief of Police position at UT MD Anderson?
The Administrative Manager serves as the principle administrative manager and point of contact for the Division Head of the University of Texas Police at Houston (UTP-H) division. Provides high-level operational and executive level support for the Office of the Chief of Police.
The ideal candidate is a proactive, detail-oriented administrative professional with experience supporting director-level or higher leaders. Must be confident in decision-making, skilled at managing competing projects, and able to work independently with minimal direction. With high proficiency in Microsoft Office Suite, they excel in calendar and travel management, tracking initiatives, and sharing technical knowledge with direct reports.
Why Us?
At UT MD Anderson, this position plays an important role in supporting a secure environment for employees, contractors, volunteers, and visitors while contributing to the institution's mission. The role offers opportunities to develop expertise in investigations, security screening, regulatory compliance, and recruitment support while working within a collaborative professional environment that values operational excellence and employee growth.
Coordination of Divisional Initiatives: Performs critical functions in support of assigned Divisional strategic initiatives through structured coordination, data gathering and interpretation, and synthesizing of information. Monitors, tracks, and coordinates assigned initiatives, ensuring alignment with initiative goals and planned deliverables/commitments; this includes timely and accurate tracking of initiatives, preparing background materials, monitoring deadlines, coordinating with internal stakeholders for input, and ensuring seamless communication between institutional teams, initiative stakeholders, and external organizations. Through thoughtful, strategic, and innovative thinking, ensures operational continuity and alignment of all assigned projects.
Travel Management: Reviews calendars for accuracy to coordinate travel arrangements for the Chief of Police and other assigned executives as necessary; arranges airfare, ground transportation, confirms reservations, requests agendas, prepares itineraries, makes hotel accommodations, and communicates and retrieves details. Calculates expenses, prepares expense reports/reimbursement requests of assigned personnel. Serves as liaison with external parties and organizations in preparation of UTP-H Executive's attendance and participation at various meetings and symposiums. Maintain key event tracking document detailing upcoming obligations and status of travel arrangements of the UTP-H executive team.
Operational Support & Leadership: Utilizes computer software to include Outlook, Word, Excel, PowerPoint, and data visualization tools to support the goals, projects, and initiatives of the Office of the Chief of Police. Models strong organizational skills, decision making capability, and managing competing priorities, while working independently. Provides supervision, leadership, and direction to assigned staff to effectively support divisional initiatives and the priorities of UTP-H executives. As a subject matter expert in administrative processes, collaborates with management to streamline processes, evaluate workflows, and identify opportunities for efficiencies. Makes recommendations to leadership and oversees the implementation of administrative processes.
Other Duties as Assigned: Other duties include, but are not limited to, emergency recall and/or may be required to remain onsite or work extended hours during man-made or natural disasters and unusual occurrences on campus. Occasionally, local or long-distance travel may be required for training or other business purposes.
Other duties as assigned
EDUCATION:
Required: Bachelor's Degree
Preferred: Master's Degree
EXPERIENCE:
Required: Four years related experience in a professional/administrative capacity, to include two years of supervisory , project management or lead experience. May substitute required education with additional years of equivalent experience on a one to one basis.
Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.
Preferred: Experience coordinating complex projects and strategic initiatives, tracking deliverables and deadlines, preparing executive-level communications and presentation materials, managing travel logistics and expense reporting, utilizing Microsoft Office applications and data visualization tools, leading administrative operations and staff, improving business processes and workflows, and supporting executive leadership in a fast-paced environment.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
The ideal candidate is a proactive, detail-oriented administrative professional with experience supporting director-level or higher leaders. Must be confident in decision-making, skilled at managing competing projects, and able to work independently with minimal direction. With high proficiency in Microsoft Office Suite, they excel in calendar and travel management, tracking initiatives, and sharing technical knowledge with direct reports.
Why Us?
At UT MD Anderson, this position plays an important role in supporting a secure environment for employees, contractors, volunteers, and visitors while contributing to the institution's mission. The role offers opportunities to develop expertise in investigations, security screening, regulatory compliance, and recruitment support while working within a collaborative professional environment that values operational excellence and employee growth.
- Employer-paid medical coverage starting day one for employees working 30 hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
- Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
- Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
- Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Coordination of Divisional Initiatives: Performs critical functions in support of assigned Divisional strategic initiatives through structured coordination, data gathering and interpretation, and synthesizing of information. Monitors, tracks, and coordinates assigned initiatives, ensuring alignment with initiative goals and planned deliverables/commitments; this includes timely and accurate tracking of initiatives, preparing background materials, monitoring deadlines, coordinating with internal stakeholders for input, and ensuring seamless communication between institutional teams, initiative stakeholders, and external organizations. Through thoughtful, strategic, and innovative thinking, ensures operational continuity and alignment of all assigned projects.
Travel Management: Reviews calendars for accuracy to coordinate travel arrangements for the Chief of Police and other assigned executives as necessary; arranges airfare, ground transportation, confirms reservations, requests agendas, prepares itineraries, makes hotel accommodations, and communicates and retrieves details. Calculates expenses, prepares expense reports/reimbursement requests of assigned personnel. Serves as liaison with external parties and organizations in preparation of UTP-H Executive's attendance and participation at various meetings and symposiums. Maintain key event tracking document detailing upcoming obligations and status of travel arrangements of the UTP-H executive team.
Operational Support & Leadership: Utilizes computer software to include Outlook, Word, Excel, PowerPoint, and data visualization tools to support the goals, projects, and initiatives of the Office of the Chief of Police. Models strong organizational skills, decision making capability, and managing competing priorities, while working independently. Provides supervision, leadership, and direction to assigned staff to effectively support divisional initiatives and the priorities of UTP-H executives. As a subject matter expert in administrative processes, collaborates with management to streamline processes, evaluate workflows, and identify opportunities for efficiencies. Makes recommendations to leadership and oversees the implementation of administrative processes.
Other Duties as Assigned: Other duties include, but are not limited to, emergency recall and/or may be required to remain onsite or work extended hours during man-made or natural disasters and unusual occurrences on campus. Occasionally, local or long-distance travel may be required for training or other business purposes.
Other duties as assigned
EDUCATION:
Required: Bachelor's Degree
Preferred: Master's Degree
EXPERIENCE:
Required: Four years related experience in a professional/administrative capacity, to include two years of supervisory , project management or lead experience. May substitute required education with additional years of equivalent experience on a one to one basis.
Successful completion of the LEADing Self Accelerate and/or LEADing Self Discover programs may substitute for one year of required supervisory or management experience. Completion of both programs can be substituted for a maximum of two years of supervisory or management experience.
Preferred: Experience coordinating complex projects and strategic initiatives, tracking deliverables and deadlines, preparing executive-level communications and presentation materials, managing travel logistics and expense reporting, utilizing Microsoft Office applications and data visualization tools, leading administrative operations and staff, improving business processes and workflows, and supporting executive leadership in a fast-paced environment.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
- Requisition ID: 182090
- Employment Status: Full-Time
- Employee Status: Regular
- Work Week: Days
- Minimum Salary: US Dollar (USD) 59,000
- Midpoint Salary: US Dollar (USD) 74,000
- Maximum Salary : US Dollar (USD) 89,000
- FLSA: exempt and not eligible for overtime pay
- Fund Type: Hard
- Work Location: Onsite
- Pivotal Position: Yes
- Referral Bonus Available?: Yes
- Relocation Assistance Available?: Yes