Sponsored Programs Support Center Specialist (Post Award - Entry Level)

Job Description

The Sponsored Programs Support Center Specialist - Associate handles post-award duties for the departments in which they serve. This role is responsible for award setup and notification, careful review and monitoring of active awards and monthly ledgers, preparing grant projection forecast reports, coordinating award modifications, initiating and monitoring subcontracts, submitting cost transfers, assisting with effort reporting, position funding, and award close-out. This role will work closely with many internal and external stakeholders including faculty, department administrators and staff, as well as ancillary units involved in sponsored programs administration. Under general supervision, this role is responsible for ensuring awards are compliant with laws, regulations, policies, and terms and conditions. This role provides high quality service, attention to detail, and excellent customer service. This is a hybrid position (work from home and on-campus office).

Responsibilities

• Monitors sponsored program award budgets to actual expenditures and ensures research support costs are compliant with sponsor guidelines.
• Reviews financial expenditures for accuracy and allowability on sponsored grants and contracts, including a review of revenue, expenditures and available balances.
• Develops monthly financial forecast reports for PIs, reviews documentation for cost transfers, and assists with being the main lead liaison with the Office of Sponsored Programs (OSP).
• Assists faculty with completing and processing documentation of compensation via the institution’s effort certification system (ECRT).
• Communicates effort certification policies, and processes funding change requests.
• Contacts the Office of Sponsored Programs (OSP) regarding re-budgeting requests, carry-forward requests, work with administrative units regarding late payments and/or late invoicing.
• Reconciles direct and indirect expenses for projects to ensure all appropriate expenses have been posted to the project, reviews, and reconcile all invoices, ensures all subcontract invoices have been reviewed and approved by the PI.
• Develops closeout report to ensure all outstanding items are addressed prior to budget/project end date, streamline reconciliation process, and communicate to Principal Investigators.
• Performs ad-hoc monitoring reviews and communicates review findings to unit.
• Meets with Principal Investigators on a regular basis to review award status and assist in the resolution of problems as they occur.
• Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
• Proactively identifies, recommends and implements process improvement opportunities.
• Keeps current on applicable federal guidance on sponsored projects including OMB Uniform Guidance updates.
• Attends regular meetings, training sessions, and professional development workshops to keep current on policies and
  
  

Qualifications

• General knowledge and understanding of the administrative and compliance components of an award, including interpretation of sponsor award documentation, terms and conditions, and reporting requirements.
• General knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs, especially the OMB Uniform Guidance.
• Experience working with sponsored programs financial administration software applications.
• Analytical and problem-solving skills, including experience examining and analyzing financial transactions to develop accurate reports, identify viable solutions, forecast consequences of proposed action, and implement a course of action.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meets both internal and external deadlines.
• Ability to establish and maintain effective working relationships with both faculty and administrative staff and ancillary units involved in sponsored programs administration.
• Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
• Attention to detail, problem-solving and ability to prioritize multiple projects and responsibilities to meet deadlines.
  
  

Education

• Bachelor's degree is required - preferably in Accounting, Finance, or related field.
  
  

Required Skills

No required experience. Work experience can be utilized as a substitute for education.

About Us

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

• Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
• Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
• Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
• Holidays: 12 set paid holidays each year.
  
  

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.