What are the responsibilities and job description for the Senior HRIS Analyst – Payroll Systems (UKG & Oracle HCM Cloud) position at UT Health San Antonio?
JOB DESCRIPTION
The Senior HRIS Analyst – Payroll Systems serves as the lead functional and technical analyst supporting enterprise payroll and workforce management technology, with primary ownership of UKG Pro Workforce Management (formerly UKG Dimensions / Workforce Central) and Oracle HCM Cloud Payroll. The role manages the UKG environment, including configuration of payroll to include pay rules, attendance, Advance Scheduling, accrual, and leave rules; user security; reporting; and implementation of new capabilities, while also supporting full payroll lifecycle processing within Oracle HCM Cloud.
Acting as a subject matter expert across time, pay, and payroll integrations, this position coordinates data flow between UKG, Oracle Payroll, and related downstream systems, ensuring accurate calculations, compliance, and operational continuity. The analyst provides day-to-day technical support, resolves complex system issues, and leads root-cause analysis to stabilize production operations.
The role also serves as the primary functional and technical resource during upgrade activities, testing, and post-go-live sustainment. In partnership with Payroll, HR Operations, Finance, and IT, the position drives process improvements, automation, and governance practices that enhance workforce productivity, strengthen controls, and ensure a reliable employee pay experience.
RESPONSIBILITIES
Payroll System Ownership
Knowledge
Works Closely With:
3 years supporting Oracle HCM Cloud Payroll
REQUIRED SKILLS
3 years supporting UKG Workforce Management / Kronos
REQUIRED SKILLS
Experience with labor categories, attendance and leave policies, shift premiums and patterns, and assignment profiles.
REQUIRED SKILLS
Five (5) years related experience is required.
REQUIRED SKILLS
In-depth knowledge of standard UKG clock configuration and setups.
REQUIRED SKILLS
Knowledge of advanced scheduling concepts within UKG Pro Workforce Management (formerly UKG Dimensions)
REQUIRED SKILLS
Knowledge of business operations/processes and using industry best practices/standards to complete analysis, design, and documentation.
REQUIRED SKILLS
Understanding of integrations between UKG and other HRIS & Business applications
ABOUT US
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
The Senior HRIS Analyst – Payroll Systems serves as the lead functional and technical analyst supporting enterprise payroll and workforce management technology, with primary ownership of UKG Pro Workforce Management (formerly UKG Dimensions / Workforce Central) and Oracle HCM Cloud Payroll. The role manages the UKG environment, including configuration of payroll to include pay rules, attendance, Advance Scheduling, accrual, and leave rules; user security; reporting; and implementation of new capabilities, while also supporting full payroll lifecycle processing within Oracle HCM Cloud.
Acting as a subject matter expert across time, pay, and payroll integrations, this position coordinates data flow between UKG, Oracle Payroll, and related downstream systems, ensuring accurate calculations, compliance, and operational continuity. The analyst provides day-to-day technical support, resolves complex system issues, and leads root-cause analysis to stabilize production operations.
The role also serves as the primary functional and technical resource during upgrade activities, testing, and post-go-live sustainment. In partnership with Payroll, HR Operations, Finance, and IT, the position drives process improvements, automation, and governance practices that enhance workforce productivity, strengthen controls, and ensure a reliable employee pay experience.
RESPONSIBILITIES
Payroll System Ownership
- Serve as primary HRIS lead for Oracle HCM Cloud Payroll and UKG Time & Attendance / WFM
- Configure earnings, deductions, taxes, balances, elements, eligibility rules, and costing structures
- Maintain pay groups, payroll calendars, retroactivity, and absence/pay interaction rules
- Support payroll processing cycles, audits, and reconciliations
- Troubleshoot payroll calculation errors, interface failures, and time-to-pay discrepancies
- Works with Payroll and departments to identify new opportunities and rollout new functionalities.
- Maintain pay codes, work rules, accruals, and labor levels
- Support timecard processing, pay rule configuration, and scheduling integration
- Manage punch interpretation and pay calculation logic
- Support upgrades, patches, and configuration migrations
- Partner with operations to improve time capture accuracy and compliance
- Maintains detailed knowledge of UKG product suite with an awareness of opportunities to expand solutions and services.
- Responsible for managing UKG Pro Workforce Management integration with payroll and other analytics systems.
- Configures and maintains business structures, data views, control center, timekeeping, user access, pay rules, basic scheduling, absence management and accruals.
- Partner with UKG and IT to support the troubleshooting of time clocks and configurations.
- Works with leaders and end-users to create data views and reports to improve productivity.
- Works with HR and departments to identify new opportunities and rollout new functionalities.
- Maintain pay codes, work rules, accruals, and labor levels
- Support timecard processing, pay rule configuration, and scheduling integration
- Manage punch interpretation and pay calculation logic
- Support upgrades, patches, and configuration migrations
- Partner with operations to improve time capture accuracy and compliance
- Maintains detailed knowledge of UKG product suite with an awareness of opportunities to expand solutions and services.
- Responsible for managing UKG Pro Workforce Management integration with payroll and other analytics systems.
- Configures and maintains business structures, data views, control center, timekeeping, user access, pay rules, basic scheduling, absence management and accruals.
- Partner with UKG and IT to support the troubleshooting of time clocks and configurations.
- Works with leaders and end-users to create data views and reports to improve productivity.
- Works with HR and departments to identify new opportunities and rollout new functionalities.
- Work closely with IT to support inbound/outbound integrations between:
- UKG ↔ Oracle HCM Payroll
- Benefits vendors
- Finance/GL systems
- Third-party payroll interfaces
- Validate file structures (HDL, HCM Extracts, fast formulas, APIs, SFTP interfaces)
- Perform data audits and reconciliation analysis across systems
- Design automation and monitoring controls to reduce manual processing
- Writes clear, concise, well-organized technical documentation to maintain standards and procedures.
- Maintain payroll compliance with federal, state, and institutional policies
- Support audits (internal, external, regulatory)
- Monitor tax updates and system legislative changes
- Develop audit reports and exception reporting
- Participate in HR Technology Governance and enhancement prioritization
- Lead root-cause analysis for payroll defects
- Document standard operating procedures and configuration design
- Recommend system improvements and modernization opportunities
- Develop and maintain OTBI / BI / UKG reports
- Reconcile payroll to finance and labor costing
- Produce operational dashboards and payroll validation reporting
Knowledge
- Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
- Ability to develop queries using OTBI and/or SQL.
- Understanding of Oracle or ERP systems is preferred.
- Project Management - Ability to coordinate the diverse components of the project by quality project planning, execution and change control.
- Critical Thinking Skills - Ability to arrive at accurate conclusions and solutions by visualizing new potentials, and by identifying, defining and analyzing problems and situations using rational and intuitive processes.
- Payroll configuration and troubleshooting
- Time & attendance calculation logic
- Data reconciliation and audit controls
- Interface file validation and monitoring
- Root cause analysis
- Change management and release management
- Documentation and process design
- Strong analytical and diagnostic capability
- Ability to translate business needs into system solutions
- Comfortable working with operational and technical stakeholders
- Prioritization across concurrent production and project work
- Clear documentation and communication skills
Works Closely With:
- Payroll Operations
- HR Operations
- Finance / Accounting
- IT Integration teams
- External vendors and implementation partners
3 years supporting Oracle HCM Cloud Payroll
REQUIRED SKILLS
3 years supporting UKG Workforce Management / Kronos
REQUIRED SKILLS
Experience with labor categories, attendance and leave policies, shift premiums and patterns, and assignment profiles.
REQUIRED SKILLS
Five (5) years related experience is required.
REQUIRED SKILLS
In-depth knowledge of standard UKG clock configuration and setups.
REQUIRED SKILLS
Knowledge of advanced scheduling concepts within UKG Pro Workforce Management (formerly UKG Dimensions)
REQUIRED SKILLS
Knowledge of business operations/processes and using industry best practices/standards to complete analysis, design, and documentation.
REQUIRED SKILLS
Understanding of integrations between UKG and other HRIS & Business applications
ABOUT US
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Salary : $50,000