What are the responsibilities and job description for the Research Coordinator position at UT Health San Antonio?
Job Description
This position is primarily responsible for coordinating and implementing research activities related to the START Immunotherapy Study, a collaborative initiative between the Mays Cancer Center at UT Health San Antonio and the Sylvester Comprehensive Cancer Center at the University of Miami. Under general supervision, the Research Coordinator will manage day-to-day study activities and ensure adherence to the research protocol. Responsibilities include managing IRB submissions, amendments, and renewals, and ensuring compliance with HIPAA and institutional policies. The Research Coordinator will assist with study implementation, evaluation, and dissemination of findings; monitor and support the screening of electronic medical records to identify eligible participants; and recruit, consent, and retain bilingual (English/Spanish) participants. The individual in this role will also support study visits in accordance with protocol guidelines, monitor and contribute to data entry using platforms such as REDCap, Velos, and Excel, and ensure data quality and completeness. The coordinator will further support procedures necessary for effective and compliant protocol implementation and collaborate with the research team to prepare project updates, progress reports, and summaries. Additionally, this position may support other research activities and participate in community outreach and education efforts, as needed.
Responsibilities
Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.
This position is primarily responsible for coordinating and implementing research activities related to the START Immunotherapy Study, a collaborative initiative between the Mays Cancer Center at UT Health San Antonio and the Sylvester Comprehensive Cancer Center at the University of Miami. Under general supervision, the Research Coordinator will manage day-to-day study activities and ensure adherence to the research protocol. Responsibilities include managing IRB submissions, amendments, and renewals, and ensuring compliance with HIPAA and institutional policies. The Research Coordinator will assist with study implementation, evaluation, and dissemination of findings; monitor and support the screening of electronic medical records to identify eligible participants; and recruit, consent, and retain bilingual (English/Spanish) participants. The individual in this role will also support study visits in accordance with protocol guidelines, monitor and contribute to data entry using platforms such as REDCap, Velos, and Excel, and ensure data quality and completeness. The coordinator will further support procedures necessary for effective and compliant protocol implementation and collaborate with the research team to prepare project updates, progress reports, and summaries. Additionally, this position may support other research activities and participate in community outreach and education efforts, as needed.
Responsibilities
- Work closely with the research team to ensure study aims are completed in accordance with the approved protocol and timeline.
- Maintain thorough familiarity with the study’s purpose, processes, and all related documents and materials, including the protocol, consent forms, questionnaires, and educational materials.
- Complete all required training, including but not limited to HIPAA and CITI training.
- Support the development and revision of educational materials as needed.
- Coordinate and monitor participant screening (e.g., medical records review), recruitment, enrollment, questionnaire completion, blood draw schedules, and all program procedures.
- Ensure the confidentiality and security of all study documents and participant information, following UTHSCSA and IHPR data safety guidelines.
- Assist with scheduling participants’ study visits and support daily operations, including team meetings, program reporting, and assessment of activities.
- Maintain accurate and complete source documentation.
- Prepare reports on study activities for sponsors, regulatory bodies (e.g., IRB), and other relevant entities.
- Prepare biweekly reports for presentation during research team meetings with the University of Miami.
- Contribute to quarterly and annual progress reports, as well as end-of-program review activities, as required by the funding agency.
- Promptly report any issues encountered during study implementation.
- Serve as a liaison between the research team and external collaborators and/or participating institutions.
- Assist in conducting literature reviews and maintaining updated reference materials.
- Perform general administrative duties in support of program activities.
- Assist in monitoring the quality and integrity of the program database, participant recruitment, questionnaire completion, stipend reimbursement, and related data collection and dissemination activities.
- Maintain regular communication with supervisors to ensure coordination and transparency.
- Perform other duties as assigned, with the highest level of integrity and professionalism.
- Strong organizational and time management skills.
- High attention to detail, with a focus on accuracy and thoroughness in task completion.
- Effective problem-solving skills and the ability to troubleshoot issues independently.
- Ability to prioritize, organize, and coordinate work within schedule constraints, meet deadlines, and respond to emergent needs in a timely manner.
- Strong communication, writing, and multitasking skills.
- Ability to work independently or as part of a team in a fast-paced, multi-tasking environment.
- Comfortable working with diverse and multilingual populations.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint, as well as REDCap.
- Familiarity with medical terminology and health-related surveys.
- Ability to maintain confidentiality and handle sensitive data securely.
- Experience with, or willingness to learn, electronic health record (EHR) systems.
- Availability to work a flexible schedule, including occasional evenings or Saturdays to accommodate participant availability.
- Bilingual in English and Spanish, with high proficiency in both spoken and written Spanish preferred.
- Some knowledge of statistical software such as SAS or SPSS is a plus.
- Bachelor's Degree degree in a related field is required.
- Master’s degree in a health-related field such as psychology, public health, science or a similar area is highly preferred.
- Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required. Master's degree may be attributed to experience requirement.
Three (3) years of progressive experience in grant administration, research coordination, data collection, and/or facilitating the patient experience in research projects is required.
