What are the responsibilities and job description for the Business Administrator (School of Dentistry) position at UT Health San Antonio?
Job Description
Responsible for the daily administrative functions of the Oral and Maxillofacial Surgery department including faculty onboarding, financial processes, and operational reporting. Assists in all operational, administrative, and fiscal activities including account reconciliation, budget planning, expenditure approval, procurement, financial reporting, general appropriations, departmental requests, and operational analytics.
Responsibilities
Four (4) years of related accounting or business experience is required.
About Us
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Responsible for the daily administrative functions of the Oral and Maxillofacial Surgery department including faculty onboarding, financial processes, and operational reporting. Assists in all operational, administrative, and fiscal activities including account reconciliation, budget planning, expenditure approval, procurement, financial reporting, general appropriations, departmental requests, and operational analytics.
Responsibilities
- Supports faculty and departmental onboarding, operations, and requests.
- Prepares monthly operational and financial statements, reports and records by collecting, analyzing and summarizing information.
- Makes recommendations and initiates process improvement based on analysis.
- Oversees monthly account balancing, reconciliations and records management for department specific accounts.
- Researches and analyzes revenues and expenses to ensure appropriate recording; analyzes all prepaid expenses and encumbrances and prepares regular reports.
- Tracks and updates faculty clinical, administrative, education, grant-committed time, and salary/incentive information.
- Assists with effort reporting, FTE, and timecard accountability.
- Assists with preparation and development of the annual budget.
- Hires, supervises, mentors, evaluates and assigns work to junior staff.
- Performs all other duties as assigned.
- Demonstrated ability to show initiative and improve processes.
- Knowledge of administrative compliance, financial reporting, and applicable business practices and procedures is required.
- Knowledge of and ability to influence budgeting, controlling costs, planning, scheduling, and procedural change.
- Ability to multitask and work cooperatively with others; attention to detail.
- Ability to handle highly confidential information with professionalism and integrity.
- Proficient with Microsoft Office (Word, Excel, Outlook, etc.), databases and Adobe.
- Excellent verbal and written communication skills.
- Bachelor's Degree degree in Business Administration, Healthcare Administration, Finance, or other directly related field is required.
Four (4) years of related accounting or business experience is required.
About Us
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Salary : $50,000