What are the responsibilities and job description for the Sales and Purchasing Administrator position at Usui International Corporation?
Duties
Handle all administrative tasks for the sales and purchasing team to include, but not limited to:
▪ Engineering changes
▪ Order quantity or delivery date change
▪ Logistics issues
Managing Calendar For Manager
Handle all administrative tasks for the sales and purchasing team to include, but not limited to:
- USUI Global Sales Department
- Order processing
- Act as an extension of the sales team when representatives are away from the office
- Point of contact for customers with queries about orders or deliveries.
- An efficient sales support administrator contributes to quality customer service and helps the sales team meet its targets.
- Producing multiple reports and handling requests by the customers
- Meeting deadlines
- Enter information regarding potential new suppliers
- Enter information regarding current suppliers
- Upload component quotations received from all suppliers for all components
- Generate reports for UIC Buyer to compare component costs globally Managing Intercompany Orders
- Receive spot buy purchase orders from USUI Japan and USUI subsidiaries
- Confirm orders are complete and understandable. If not, communicate further with USUI Japan and USUI subsidiaries.
- Confirm with UIC Production Control as to whether the orders can be fulfilled by the requested due date(s)
- Provide signed acknowledgement back to USUI Japan or USUI subsidiary
- Enter order into Plex. Copy Production Control.
- Work as liaison between UIC functional groups and USUI Japan and USUI subsidiaries regarding issues associated to orders
▪ Engineering changes
▪ Order quantity or delivery date change
▪ Logistics issues
Managing Calendar For Manager
- Make department travel arrangements
- Coordinate customer events
- All other duties as assigned by management
- Associates degree or 2-3 years related field experience
- Proficiency with Excel and Word
- Excellent written and verbal skills
- Excellent organizational skills
- Have a flexible attitude
- Ability to multi task
