Executive Assistant

Role Description

Executive Assistant

Lead I - Corporate Services

Who We Are

Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.

UST is a mission-driven group of 29,000 practical problem solvers and creative thinkers in more than 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.

With us, you’ll create a boundless impact that transforms your career—and the lives of people across the world.

Visit us at UST.com.

You Are

UST is seeking an Executive Assistant to lead a team who performs business support tasks supporting one more vertical/functions or provides high quality administrative assistance to the leadership and ensure that tasks/goals are achieved effectively on time.

The Opportunity

• Executive-level administrative support, including managing calendar, travel coordination and expense reporting for team members, email communications, and meeting/event planning and
• management
• Coordinate team meetings and activities, assist with meeting agendas and track action items for follow-up
• Prepare and manage new vendor requests and purchase orders
• Assist with coordination and tracking of key team data (budgets, projects, timelines, etc.), related coordination with Finance, Accounts Payable, Information Technology and other internal
• teams
• Assist with team members’ preparation of Power Point presentations (including the incorporation of graphics, spreadsheets, and pictures, video, etc.), Word and Excel documents.
• General office duties including management of office supplies, maintenance of confidential records and files in accordance with internal company procedures and affixing the corporate seal
• Manage and execute special projects and group task lists, as needed/assigned.
  
  

This position description identifies the responsibilities and tasks typically associated with the performance of the position. Other relevant essential functions may be required.

What You Need

• Minimum of 5 years’ experience in a corporate administrative role supporting and 3 years reporting/ handling executives
• Ability to multi-task, prioritize and meet deadlines with minimal direction in a fast-moving environment
• Excellent organizational skills, attention to detail and timely follow-through
• High personal standards of excellence and sound judgment
• Strong interpersonal skills and proven ability to interact in a diverse and inclusive environment with all levels of internal and external contacts with diplomacy and professionalism
• Clear and concise communication style
• High integrity and ability to maintain confidentiality of sensitive information
• Desire to build relationships with fellow team members, a strong willingness to help and support others and desire to contribute to a positive team culture
• Proven mastery of Microsoft applications including Outlook, Word, PowerPoint and Excel
• Demonstrated ability to learn and adopt new office technologies and an interest and competence in using technology to improve work efficiency
• Ability to quickly learn and follow organizational policies, practices, and operations, and convey them to others
  
  

Compensation can differ depending on factors including but not limited to the specific office location, role, skill set, education, and level of experience. UST provides a reasonable range of compensation for roles that may be hired in various U.S. markets as set forth below.

Role Location: California

Compensation Range: $56,000-$84,000

Benefits

Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.

Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.

Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.

Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).

All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.

What We Believe

We proudly embrace the values that have shaped UST since day one. We build our culture of Humility, Humanity, and Integrity. These values inspire us to nurture a people-first, human centric culture that fosters diversity, prioritizes sustainable solutions, and keeps our people and clients at the forefront of all decisions.

Humility

We will listen, learn, be empathetic and help selflessly in our interactions with everyone.

Humanity

Through business, we will better the lives of those less fortunate than ourselves.

Integrity

We honor our commitments and act with responsibility in all our relationships.

Equal Employment Opportunity Statement

UST is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.

UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.

#UST

Skills

Multi Tasking Capabilities,Technology,Ms Office