What are the responsibilities and job description for the Executive Assistant to the President position at UST?
Role Description
Who we are:
Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.
UST is a mission-driven group of over 29,000 practical problem solvers and creative thinkers in over 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.
With us, you’ll create a boundless impact that transforms your career—and the lives of people across the world.
Visit us at .
You Are
A high-potential Executive Assistant to support the President and help orchestrate a fast-moving executive agenda. You are someone who thrives in high-growth, high-accountability environments and brings strong execution, sound judgment, and a service-oriented mindset to supporting a senior leader.
In the first phase, the role will be primarily executional and administrative, with a strong focus on calendar management, travel, logistics, coordination, and follow-through. Over time, and with demonstrated success, the role offers a clear path to broader exposure and more strategic support responsibilities, including deeper involvement in key internal and external engagements over approximately two years
The Opportunity
Role Location: Seattle
Compensation Range: $70,000-84,000
Benefits
Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.
Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.
Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).
All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.
What We Believe
We’re proud to embrace the same values that have shaped UST since the beginning. Since day one, we’ve been building enduring relationships and a culture of integrity. And today, it's those same values that are inspiring us to encourage innovation from everyone, to champion diversity and inclusion, and to place people at the centre of everything we do.
Humility
We will listen, learn, be empathetic and help selflessly in our interactions with everyone.
Humanity
Through business, we will better the lives of those less fortunate than ourselves.
Integrity
We honour our commitments and act with responsibility in all our relationships.
Equal Employment Opportunity Statement
UST is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.
UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.
#ust
Skills
administrative support,calendar management,travel arrangements,event management,logistics,appointment management,meeting scheduling,
Who we are:
Born digital, UST transforms lives through the power of technology. We walk alongside our clients and partners, embedding innovation and agility into everything they do. We help them create transformative experiences and human-centered solutions for a better world.
UST is a mission-driven group of over 29,000 practical problem solvers and creative thinkers in over 30 countries. Our entrepreneurial teams are empowered to innovate, act nimbly, and create a lasting and sustainable impact for our clients, their customers, and the communities in which we live.
With us, you’ll create a boundless impact that transforms your career—and the lives of people across the world.
Visit us at .
You Are
A high-potential Executive Assistant to support the President and help orchestrate a fast-moving executive agenda. You are someone who thrives in high-growth, high-accountability environments and brings strong execution, sound judgment, and a service-oriented mindset to supporting a senior leader.
In the first phase, the role will be primarily executional and administrative, with a strong focus on calendar management, travel, logistics, coordination, and follow-through. Over time, and with demonstrated success, the role offers a clear path to broader exposure and more strategic support responsibilities, including deeper involvement in key internal and external engagements over approximately two years
The Opportunity
- Manage the President’s complex calendar across time zones, proactively prioritizing meetings, resolving conflicts, and protecting focus time.
- Coordinate internal and external meetings, including scheduling, agendas, materials, room or virtual setup, and follow-up actions.
- Plan and manage domestic and international travel end to end, including itinerary management and real-time adjustments when plans change.
- Process and track expenses, reimbursements, and other administrative items accurately and on time.
- Serve as a reliable point of contact for internal leaders and teams, helping ensure smooth information flow into and out of the President’s office.
- Maintain organized systems for documents, priorities, action items, and meeting preparation.
- Support leadership meetings, offsites, and internal events through strong logistical planning and coordination.
- Help prepare for important corporate and client engagements by coordinating materials, logistics, and follow-through.
- Interact professionally with senior stakeholders, including top clients and other external contacts, while handling sensitive information with discretion and sound judgment.
- Provide occasional after-hours support for urgent travel changes, critical scheduling adjustments, or time-sensitive requests across time zones
- At least 5 years of experience in an Executive Assistant or similar role supporting senior leaders, ideally in startup, scale-up, or other high-growth environments.
- Strong executional discipline, with the ability to manage multiple priorities, stay ahead of details, and deliver consistently high-quality work.
- Professional, polished, and confident in working with senior stakeholders and supporting high-visibility engagements.
- Proactive and resourceful, with the ability to anticipate needs, identify issues early, and drive closure.
- Strong written and verbal communication skills, with careful attention to detail.
- Comfortable using modern productivity and collaboration tools such as Microsoft 365 or Google Workspace; experience using AI tools to improve efficiency is a plus.
- High integrity, maturity, discretion, and judgment in handling confidential information.
Role Location: Seattle
Compensation Range: $70,000-84,000
Benefits
Full-time, regular employees accrue a minimum of 10 days of paid vacation per year, receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year), 10 paid holidays, and are eligible for paid bereavement leave and jury duty. They are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance, as well as the following Company-paid Employee Only benefits: basic life insurance, accidental death and disability insurance, and short- and long-term disability benefits. Regular employees may purchase additional voluntary short-term disability benefits, and participate in a Health Savings Account (HSA) as well as a Flexible Spending Account (FSA) for healthcare, dependent child care, and/or commuting expenses as allowable under IRS guidelines. Benefits offerings vary in Puerto Rico.
Part-time employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) Retirement Plan with employer matching.
Full-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year) and are eligible to participate in the Company’s 401(k) program with employer matching. They and their dependents residing in the US are eligible for medical, dental, and vision insurance.
Part-time temporary employees receive 6 days of paid sick leave each year (pro-rated for new hires throughout the year).
All US employees who work in a state or locality with more generous paid sick leave benefits than specified here will receive the benefit of those sick leave laws.
What We Believe
We’re proud to embrace the same values that have shaped UST since the beginning. Since day one, we’ve been building enduring relationships and a culture of integrity. And today, it's those same values that are inspiring us to encourage innovation from everyone, to champion diversity and inclusion, and to place people at the centre of everything we do.
Humility
We will listen, learn, be empathetic and help selflessly in our interactions with everyone.
Humanity
Through business, we will better the lives of those less fortunate than ourselves.
Integrity
We honour our commitments and act with responsibility in all our relationships.
Equal Employment Opportunity Statement
UST is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable characteristics protected by law. We will consider qualified applicants with arrest or conviction records in accordance with state and local laws and “fair chance” ordinances.
UST reserves the right to periodically redefine your roles and responsibilities based on the requirements of the organization and/or your performance.
#ust
Skills
administrative support,calendar management,travel arrangements,event management,logistics,appointment management,meeting scheduling,