What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at USS Midway Museum?
Company Description
USS Midway Museum, established in 2004, is a nonprofit organization dedicated to preserving and sharing the legacy of the USS Midway aircraft carrier, which served from 1945 to 1992. Located along the scenic San Diego Bay, it has become one of Southern California’s top tourist destinations and the most visited ship museum in the U.S. The museum features immersive exhibits, restored military aircraft, vintage naval aviation experiences, and engaging educational programs. With a team of 700 volunteers, many of whom are former crew members, USS Midway Museum celebrates naval history, service, and sacrifices, while actively contributing to the local community and supporting military personnel.
Role Description
The Executive Assistant to the Chief Executive Officer of the USS Midway Museum will manage daily executive administrative operations and provide high-level support to both CEO and Board of Directors. Responsibilities include managing schedules and calendars, coordinating travel arrangements, preparing reports and presentations, organizing meetings, and maintaining correspondence on behalf of the CEO. This full-time role is based on-site in San Diego County, CA, and involves handling confidential information, liaising with internal and external stakeholders, and supporting organizational initiatives. The office of the CEO is aboard the USS Midway Museum.
Qualifications
- Strong organizational, time management, and multitasking skills.
- Proficiency in written and verbal communication, correspondence management, and report preparation.
- Advanced knowledge of office technologies, scheduling tools, and Microsoft Office Suite and BoardEffect..
- Proven ability to exercise discretion, maintain confidentiality, and manage sensitive information.
- Experience in coordinating travel arrangements, event planning, and meeting management.
- Strong interpersonal skills to liaise effectively with internal teams and external stakeholders.
- Self-motivated with the ability to work independently and take initiative on multiple concurrent tasks.
- Five years previous experience as an executive assistant or administrative support in a leadership setting preferred.
- Bachelor’s degree or equivalent professional experience; nonprofit or museum experience is a plus.
- Ability to support night or weekend events around once per month.