Recruiting and SharePoint Specialist

Why join our team?

With a mission that spans the globe, the USO provides a rewarding and fulfilling work environment. Our team is exceptional, and we offer generous paid time off, including volunteer days and military leave. We have a remarkable 401k match, comprehensive benefits, and opportunities for training and education reimbursement. Our team members are passionate about putting the mission first, and we have a lot of fun while doing it. Working for the USO isn't just a job – it's a calling, and we believe in doing what you love and loving what you do.

Don’t take our word for it. The external “Great Place To Work” survey found that:

• The USO is a Certified Great Place to Work 2023-2024
• 93% feel good about the ways we contribute to the community.
• 93% are proud to tell others they work here.
• 88% feel their work has special meaning: this is not "just a job."
• 89% feel that when you join the company, you are made to feel welcome.
• 91% feel people here are treated fairly regardless of their race.
• 87% feel people here are treated fairly regardless of their gender.

The Recruiting and SharePoint Specialist is responsible for supporting full-cycle recruitment of quality USO staff.

Principal Duties and Responsibilities (*Essential Duties)

• Serve as recruiting point-of-contact for a limited number of assigned roles and assist recruiters while they are on leave to cover for their regions. Do full life cycle recruiting on all assigned requisitions. Manage all recruitment related activity including but not limited to identifying hiring needs, communication with internal and external stakeholders, scheduling, logistics, post-interview feedback, documentation, selection, negotiation and on-boarding for all job opportunities within assigned area.*
• Create requisitions and post positions to job boards, professional sites and social media. Participate in candidate sourcing efforts.
• Manage calendar for team and schedule all interviews. Communicate with candidates promptly and assist them with any questions.
• Use recruiting software to track open positions and ensure candidate and requisition notes are up to date.
• Design, implement, and maintain HR-specific SharePoint sites, sub-sites, lists, and permissions. Use SharePoint for document storage, version control, and history tracking of employee records, policies, and contracts. Use SharePoint, Applicant Tracking System and other resources to create reports and dashboards and ensure the accuracy and security of HR data within the system.
• Ensure all pre-hire processes and documentation including but not limited to interview feedback documentation, background check and references, equipment and facility/office requests and other forms are completed in a timely manner.*
• Other duties as assigned.

Job Specifications

• Bachelor’s Degree in HR or related field.
• 3-5 years progressively responsible work experience in a recruiting or HR support role.
• 2 years experience designing, implementing and maintaining internal SharePoint sites. Microsoft SharePoint or Microsoft 365 certification (preferred).General knowledge of Recruitment Lifecycle.
• Strong interpersonal, customer service and problem-solving skills. Ability to interact with USO Leadership, the general public at a variety of levels with integrity and professionalism.
• General knowledge of various software, applications, and programs including but not limited to Microsoft Office 360 and recruitment Applicant Tracking Systems. Demonstrated proficiency with Clear Company ATS preferred.
• Demonstrated ability to exercise sound judgment related to controversial and/or culturally sensitive subjects. Ability to handle confidential information with tact and poise.
• Must show initiative, self-motivation, and attention to detail with the ability to manage multiple projects with competing priorities. Ability to quickly and easily adapt to changing organizational needs.
• Ability to achieve desired results while working collaboratively in a team environment.
• Must be a strong advocate of the USO’s mission.

Details

• This position is located in Arlington, VA. Preference will be given to local candidates within commuting distance to the location.
• Resume and cover letter are required for full consideration.
• Background check – education, criminal and driving required.
• The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

If that’s not enough to convince you, here are some direct quotes from employees:

• The organization truly cares about the people who work here.
• I have been with the USO for 4 years and have consistently been able to grow in my knowledge and position. It is a fun place to work and my work/life balance is manageable. The way the organization has handled COVID has been top notch - I never felt fearful that I would lose my job or be put in a situation where I did not feel safe. The benefits are great - PTO and 401k matching are top level.
• There is great consideration given and extended in the following areas: organizational core values for all, work-life balance, impact we can actually see (and even experience as a staff member- the feeling of making an impact is priceless), autonomy with respect to current position within the organization.
• Everyone is friendly and easy to talk to. We collaborate well together and share ideas and interests to create fun activities for our overall goal in the community. I couldn't think of a better organization to work for.
• The mission alone provides a positive and meaningful purpose, where people should want to work and be a part of. Most of the people who work for the USO and volunteer for the USO have giving hearts and want to make a difference. This also makes the organization a place where people would want to work.
• The mission and opportunities to make a Difference are amazing. There is no doubt that the USO is one of the most forward-facing, frontline serving nonprofits that I know of