What are the responsibilities and job description for the SOSE-DMS Business Manager position at usm?
Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
This
position manages all fiscal operations and business activities for the School
of Ocean Science and Engineering (SOSE), Division of Marine Science (DMS) at
Stennis Space Center. Manages financial accounts including operating budgets, returned
indirect cost accounts, grants/projects, service centers, and course fees. Analyzes accounts and budgets to
ensure sound fiscal management. Facilitates project/grant management for
Marine Science faculty, including budget
development and tracking, grant proposal compilation, report development, purchasing, and indirect
recovery/distribution. This position serves as liaison to National Aeronautics
and Space Administration (NASA) accounting and security offices to carry out tenant
responsibilities. Provides support to the SOSE Associate Director and contributes to implementing operational
practices.
Primary Duties and Responsibilities
- Manages and maintains all fiscal operations for SOSE-DMS including operating budgets, returned indirect cost accounts, faculty grants, service centers, and course fees. Prepares monthly financial management and reporting for the Associate Director. Ensures financial, legal (in consultation with the USM legal team) and policy compliance with the requirements of the University. Provides financial and operational guidance to the Division’s core facilities. Remains current on federal grant and contracting compliance requirements. Ensures compliance with USM, Uniform Guidance and federal tax guidelines.
- Manages payroll and requisite paperwork for SOSE-DMS personnel. Projects personnel payroll based on grant effort, operating budget, or summer faculty funds. Coordinates payroll for staff on grants managed by other units. Oversees time/effort tracking and reporting, and non-exempt hourly entries for employees. Responsible for timely and accurate completion of Graduate Assistant hiring processes. Supports Human Resources hiring process for grant and academic positions, including ensuring compliance with relevant visa requirements and NASA guidelines. Handles NASA foreign national and new hire processing, ensuring required documentation is submitted and additional background checks are completed so personnel can obtain site access clearance.
- Provides project/grant support to faculty including developing budgets (following Office of Research Support and Development policies); tracking budgets; and indirect recovery/distribution.
- Serves as the Division liaison to Business Services, Human Resources, Purchasing, Office of Research Support and Development, and International Student and Scholar Services office. Completes course fee account reporting, manages DMS service centers and other Division revenue billing and reconciliation, processes interdepartmental transfers and purchase requisition entries. Serves as Cashnet administrator for Division account, maintains appropriate training, and follows guidelines for accepting electronic payments.
- Facilitates approvals relating to NASA contract and other duties.
- Performs all other duties as assigned.