What are the responsibilities and job description for the Accounts Payable Clerk position at usm?
Special Instructions to Applicants
Applicants must be currently authorized to work in the
United States on a full-time basis without the need for visa sponsorship. The
University will not sponsor applicants for work visas (e.g., H-1B).
Job Summary
The Accounts Payable Clerk audits and processes vendor invoices related to purchase orders and other vouchers for payment as assigned. This position works with University staff and vendors to obtain all needed information to process payments; processes paperwork associated with weekly check run, special checks, virtual vendor payments, and other payments as required.
Primary Duties and Responsibilities
- Reconciles and corrects errors manually and in the accounting systems to prevent over and under payments to vendors. Audits purchase order invoices, remittance vouchers, and employee reimbursement vouchers for payment.
- Maintains a portion of the University’s mechanized accounting records by entering transactions and invoices in order to pay vendors correctly and in a timely manner.
- Processes paperwork related to weekly check run files to print accounts payable checks, Monitors system to ensure checks are printed and distributed correctly. Processes specials checks as needed. Makes deposits and processes checks that have been returned by the Post Office.
- Serves as a department contact for upgrades and testing of software systems.
Assists with training staff on the process of scanning and linking vouchers in SOARFIN. - Assists Manager and Assistant Manager with review of 1099 withholding queries and the processing of adjustments of SOARFIN vouchers, and assists with the annual preparation and mailing of 1099 documentation.
- Provides the campus community with guidance and assists them with the procedures necessary to ensure that all information is available to pay vendors, and performs other duties as assigned.