Facilities Assistant

About Us

We specialize in providing non-core, mission critical facilities maintenance and management services to large organizations with geographically dispersed properties in various industries such as retail, restaurants, banking, telecommunications, and others with multi-location business operations.

Job Summary

The Facilities Assistant will oversee the front desk and assist with the daily functions of the Norristown office. Responsibilities includes reception, light maintenance, ordering/stocking supplies, mailroom and other administrative duties. This role is required to be 100% onsite.

Essential Duties & Responsibilities

 

Stamps/sends outbound USPS mail; sorts and distributes incoming mail, facilitates inbound / outbound shipments (UPS, FedEx, etc.)

 

Stocks kitchen, office supply, and first aid cabinets, snack drawers and mailroom necessities. Places orders and manages backstock.

 

Handles a moderate volume of calls on a multi-line phone system and directs calls as appropriate; Greets, announces, directs guests, contractors and deliveries.

 

Replenishes facilities dispensers (e.g. sanitizer, utensils, etc.), and other facility related ticket / tasks (e.g. badge supplies, headsets, etc.) 

Performs regular cleaning of our soda fountain, other light cleaning and general maintenance duties as required throughout the office

 

Assists Office Manager as the point of contact for facilities-related requests

 

Miscellaneous facilities reporting & administrative tasks

All other duties as assigned

Qualifications

Education

(HS Diploma, Under/Graduate Degree, etc.)

High School Diploma required

Business Experience

     (prior years work/related experience)

2-3 years of Receptionist/Office Assistant experience required

2-3 years of Facilities Maintenance & Mailroom experience preferred

Licenses/Certifications

 

Language Skills

Bi-lingual Spanish a plus

Technical Qualifications & Skills

MS Office Suite & Outlook

 

 

Experience with multi-line phone system

Basic computer skills, including MS Office

 

Strong organizational and time management skills; ability to manage projects/assignments and meet deadlines with minimal supervision

 

Ability to multitask; pay attention to detail; and work effectively in a fast paced environment

 

Excellent verbal and written communication skills

 

Physical Demands

Must be able to remain in a stationary position. Constantly operates a computer, copy machine and printer

Work Environment

Must be able to climb, bend, kneel, reach, grasp, stretch, pull, push and lift 50 lbs as necessary, also must be able to sit or stand for long periods of time.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.