Shared Services Administrator

Job Title: Shared Services Administrator

Role & Responsibilities:

• Provide general administrative support to the plant including both financial and non-financial plant activities.

• Responsible for Accounts Payable

• Monitor Jax Accounting & Genpact email box daily, enter & process invoices in Oracle within a 24 hour turnaround (Approx 50 new daily)

• Update corresponding spreadsheets as needed with any new invoices received

• Follow up and communicate with vendors, USG Employees or other plant departments as needed to resolve Genpact exception issues

• Research and advise on any vendor concerns – missing payments, incorrect invoices, etc.

• Tracks freight receipts

• Verify and process daily raw material receipts and update corporate AP spreadsheet

• Update freight spreadsheet as needed for AP exceptions to freight invoices

• Verify, track, or research CSX shipments for raw material railcar deliveries

• File receiving & shipping paperwork

• File Raw Material receipt documents daily as completed

• File incoming/outgoing BOL paperwork

• Maintain files for office

• Collects and distributes mail

• Manage office supplies by monitoring usage, ordering new supplies, organizing supply closet and maintaining effectiveness

• Monitor Gate Entrance camera and assist with visitors as needed

• Answer outside line - questions related to shipping, location, and transfers to appropriate party

• Other general administrative duties as needed

• Assist employees with miscellaneous documents – eyeglasses, work boots, direct deposit, etc

• File HR documentation

Qualifications & Requirements:

• Excellent verbal and written communication skills

• Ability to identify issues and respond proactively

• Skilled in critical and investigative thinking

• Strong attention to detail.

• Well organized with the ability to multi-task

• Strong computer skills including Excel, Word, and Outlook

• Basic accounting skills

Preferred Skills

• Experience with Oracle

• Data entry and accounts payable knowledge

Additional information: Full-time employees work during normal business hours of 7AM – 5PM, with 40 hours per week. Overtime as needed.

Physical Requirements: Must have the ability to lift and carry parcels, packages and other items up to 25 pounds regularly/occasionally, and to walk short distances around the office or between plant buildings. Occasionally (less than 10%) may be asked to assist with moving furniture for parties, training, or any meeting as necessary.

Working conditions: Work is performed in an office environment, working in close proximity to others, noise level in the work environment is usually moderate. Requires the ability to operate standard office equipment, computer, keyboards, copy/fax machine, telephone, etc. This is not a remote position.

Additional Information:

• Shift: Day

• Department: Office

Rate of pay may be adjusted based on the qualifications and experience of the candidate.

USG employees enjoy a number of benefit options for themselves and their families. These include two medical insurance options, as well as vision and dental coverage. The cost of these optional programs varies based on coverage level - employees generally pay 25% of the monthly premium cost, USG pays the rest. These coverage options are offered on the first day of employment with no waiting period.

Additionally, USG employees enjoy both a 401(k) Investment Plan with company match and a pension plan. Beyond these main features, employees may also choose from a number of additional programs like life insurance, accident insurance, legal insurance, even pet insurance, just to name a few. USG also offers Quarterly (hourly) / Annual (salary) bonus potential for all employees based on performance metrics tied to safety, quality, and productivity. USG also provides employees with paid time off and paid holidays.

Since 1902, Chicago-based USG has been a leader in producing innovative, award-winning products and systems to build everything from major commercial developments and residential housing to home improvements. USG's employees are committed to the highest levels of customer satisfaction and quality in everything we do. Our steadfast commitment to the company's core business values – innovation, quality, integrity, service, diversity, efficiency and safety – have helped us become the company we are today.

 EOE including disability/veteran