Position Summary

The Accounts Payable Clerk is responsible for accurately processing and recording vendor invoices, ensuring timely payments, maintaining organized financial records, and assisting with month-end closing processes. This role requires strong attention to detail, organizational skills, and the ability to work effectively with vendors and internal departments.

Key Responsibilities

• Review, code, and process vendor invoices in accordance with company policies.
• Verify purchase orders, receiving documentation, and vendor statements for accuracy.
• Resolve discrepancies with vendors, purchase orders, and receiving reports.
• Prepare and process payments via checks, ACH, or wire transfers.
• Expense report reconciliation.
• Company Credit Card administration.
• Maintain accurate and organized accounts payable files and records.
• Respond to vendor inquiries in a timely and professional manner.
• Reconcile accounts payable transactions and vendor statements.
• Assist with month-end closing, accruals, and financial reporting.
• Ensure compliance with company policies and applicable accounting regulations.
• Support other accounting and administrative functions as needed.

Qualifications

Education & Experience:

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.
• 1–3 years of accounts payable or general accounting experience preferred.

Skills & Abilities:

• Strong attention to detail and accuracy.
• Proficient in Microsoft Excel, Word, and accounting software (e.g., QuickBooks, NetSuite, SAP).
• Ability to work independently and meet deadlines.
• Strong communication and interpersonal skills.
• Knowledge of basic accounting principles and practices.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds occasionally.