Accounts Receivable Clerk

The Accounts Receivable Specialist is responsible for managing and processing incoming payments, ensuring accuracy in financial records, and maintaining positive client relationships. This role involves invoicing, payment tracking, resolving discrepancies, and collaborating with internal departments to ensure timely collections.

Key Responsibilities:

• Invoice Processing & Management
  • Generate and send invoices to clients/customers.
  • Monitor outstanding balances and follow up on past-due accounts.
  • Maintain records of all transactions and correspondence.
• Payment Collection & Reconciliation
  • Process incoming payments via various methods (checks, wire transfers, credit cards, etc.).
  • Reconcile customer accounts and resolve payment discrepancies.
  • Apply payments to the correct accounts and invoices.
• Customer Relations & Collections
  • Communicate with clients regarding billing inquiries and overdue payments.
  • Work with customers to establish payment plans when necessary.
  • Maintain professional relationships while ensuring timely collections.
• Financial Reporting & Documentation
  • Prepare aging reports and monitor accounts receivable performance.
  • Assist in month-end closing processes by reconciling accounts.
  • Ensure compliance with company policies and accounting regulations.
• Internal Collaboration
  • Work closely with the finance, sales, and customer service teams to resolve billing issues.
  • Support audits by providing necessary documentation and explanations.

Qualifications & Skills:

• Education:
  • Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
  • Associate degree or relevant experience may be considered.
• Experience:
  • 1-3 years of experience in accounts receivable or a related accounting role.
  • Experience with accounting software (e.g., QuickBooks, SAP, NetSuite) is a plus.
• Technical Skills:
  • Proficiency in Microsoft Excel and financial reporting tools.
  • Strong understanding of invoicing, payment processing, and reconciliation.
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent communication and customer service skills.
  • Ability to work independently and meet deadlines.

Work Environment & Compensation:

• Works in an office setting.
• Salary varies based on experience, industry, and location.
• Benefits may include health, dental, vision insurance, retirement plans, and paid time off, short and long term disability, life insurance.