What are the responsibilities and job description for the Accounts Payable/Accounts Receivable Specialist position at USAntibiotics?
POSITION OVERVIEW
The Accounts Payable/Accounts Receivable Specialist performs accounts payable and receivable functions for the company, ensuring accurate and timely processing of invoices, payments, collections and reporting to support financial operations and the overall business.
ROLES & RESPONSIBILITIES:
Accounts Payable (AP) 75% of Role:
• Process and manage vendor invoices, ensuring accuracy and compliance with company policies.
• Review and match purchase orders to invoices, resolving discrepancies as necessary.
• Prepare and process weekly/monthly payments to vendors, ensuring timely disbursements.
• Monitor and track outstanding payables and assist with cash flow management.
• Reconcile vendor statements, ensuring timely resolution of any discrepancies or issues.
• Maintain detailed and organized records of all accounts payable transactions.
• Assist in the preparation of month-end and year-end financial reports.
Accounts Receivable (AR) 25% of Role:
• Create new customer profiles and maintain customer information within SAP.
• Generate and send customer invoices in a timely and accurate manner.
• Maintain accurate records of customer payments, including deposits and aging reports.
• Collaborate with the sales and customer service teams to resolve issues related to invoicing or
payments.
• Assist in the preparation of monthly accounts receivable aging reports and report on delinquent accounts.
• Participate in the preparation of financial statements, providing data on accounts receivable balances.
General:
• Reconcile accounts, ensuring that all transactions are recorded accurately and in a timely manner.
• Maintain regular contact with other departments to obtain information and/or correct transactions.
• Assist in the preparation of internal and external financial audits.
• Assist in the preparation of month-end entries related to accounts payable and receivables.
• Maintain confidentiality of financial information and adhere to company policies and procedures.
• Provide support to the accounting team with various projects and ad hoc tasks as needed.
• Keep management informed of area activities and of any significant challenges.
• Continuously seek improvements in accounts payable and receivable processes to enhance efficiency and accuracy.
QUALIFICATIONS – EDUCATION, WORK EXPERIENCE, CERTIFICATIONS:
• AAS or higher degree in accounting preferred or equivalent experience.
• 5 - 7 years’ experience in accounts payable and accounts receivable functions, preferably in a
manufacturing environment.
• Knowledge of accounting principles and practices.
• Proficiency with Microsoft Office Suite (Excel, Word).
• Experience in SAP a plus.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Excellent attention to detail and high level of accuracy
• Excellent organization and time management skills.
• Effective communication and interpersonal skills with ability to work within a team and independently.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Knowledge of manufacturing industry financial practices a plus.
• Adaptability - Ability to embrace change and shift focus when unexpected work arises.
• Time Management - Ability to use discernment to prioritize tasks and decide what to focus on to maximize impact.
• Customer Service - Ability to actively seek to understand the needs of others and provide a positive experience that addresses their needs, questions, and concerns.