What are the responsibilities and job description for the Project Coordinator position at USA Rare Earth, Inc. (Nasdaq: USAR)?
Who We Are
We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution. Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G.
We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.
What You Can Expect
At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:
Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.
Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.
Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.
Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.
Job Summary
The Project Coordinator serves as a key support role for capital project execution, ensuring procurement, compliance, financial tracking, and project documentation are accurate and up to date. This position partners closely with Project Managers to maintain organization, accountability, and momentum across multiple active projects.
Key Responsibilities
Procurement & Purchasing Support
The work environment will be a mix of a typical office environment, a manufacturing floor and a construction site. Noise level: Normal office, manufacturing and construction noises.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.
USA Rare Earth proudly supports Equal Employment Opportunities
USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.
For assistance applying for employment through this site due to disability, please contact Human Resources, hr@usare.com, to discuss reasonable accommodations.
We are on a mission to become a leading supplier of critical materials that enable the green energy and technology revolution. Our materials and technologies are required for the electric vehicle, green energy, consumer electronics, and defense industries, and our battery grade lithium and tech metals are needed for chipsets, semiconductors, and 5G.
We have a substantial interest in the Round Top, Heavy Rare Earth, Lithium and Critical Minerals deposit in West Texas. We have also developed the United States’ first rare earth and critical minerals processing facility and we own the only scalable, sintered neo-magnet manufacturing system in the Western Hemisphere. By developing this fully integrated, US-based “mine-to-magnet” critical mineral supply chain, we are poised to become the leading domestic supplier to these industries.
What You Can Expect
At USA Rare Earth, we are pioneers and problem solvers, technologists and team players. Together, we:
Build Solutions: If our task was a simple one, it would already be done. We are creative and solution-oriented, and we think outside the box to solve important problems. We know that a range of expertise and technologies is needed for success, and we work across sectors and alongside customers to deliver world-class solutions in sustainable ways.
Deliver Quality: When we do things, we do them well. We believe that top-tier quality leads to industry competitiveness and we hold ourselves to the highest quality standards. We move fast when executing, but safety, quality, and excellence always come first.
Lead responsibly: We have a responsibility to the planet, our consumers, our country, and each other. We put safety at the center of all we do, take accountability for our actions, incorporate sustainable practices in our processes and act with the financial best interest of our investors and consumers in mind.
Win Together: Establishing a rare earth magnet supply chain is a big undertaking – and getting there is a team effort. We communicate openly, work together and challenge each other in pursuit of our goals. With every step we take we learn and get better.
Job Summary
The Project Coordinator serves as a key support role for capital project execution, ensuring procurement, compliance, financial tracking, and project documentation are accurate and up to date. This position partners closely with Project Managers to maintain organization, accountability, and momentum across multiple active projects.
Key Responsibilities
Procurement & Purchasing Support
- Manage vendor and contractor quotes, prepare bid comparisons, and process purchase requisitions with accurate cost coding.
- Track purchase orders, follow up on vendor commitments, and proactively escalate delays or issues that may impact project schedules.
- Support prevailing wage and labor compliance through LCP Tracker administration, certified payroll review, and contractor onboarding.
- Monitor compliance documentation and coordinate resolution of reporting issues prior to deadlines.
- Maintain project cost tracking and budget tools, support cash flow forecasting, and prepare financial data from ERP systems for reporting and budget reviews.
- Identify and escalate budget variances or unusual cost activity to Project Managers.
- Maintain project documentation and document control processes, including contracts, RFIs, submittals, change orders, AFE packages, and closeout records.
- Update project schedules, milestone trackers, and document control systems while following up on outstanding items.
- Coordinate meetings, prepare agendas and project updates, document action items, and maintain project calendars.
- Provide administrative and operational support to Project Managers, helping ensure projects remain organized, compliant, and on schedule.
- Project coordination, procurement, vendor management, and contract administration.
- Budget tracking, cost control, cash flow forecasting, and financial reporting.
- Compliance monitoring, certified payroll review, and documentation management.
- ERP systems (Business Central, SAP, Oracle) and Microsoft Office Suite proficiency.
- Project scheduling, milestone tracking, and project controls support.
- Document control, RFIs, submittals, change orders, and closeout documentation.
- Strong organizational, analytical, and problem-solving abilities.
- Effective communication and stakeholder coordination across cross-functional teams.
- Ability to manage multiple priorities while maintaining accuracy and attention to detail.
- Experience supporting projects through the full lifecycle from planning to closeout.
- 1–3 years of experience in project coordination, construction administration, procurement support, or a related field.
- Strong organizational skills with the ability to manage multiple projects and competing priorities.
- Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
- Experience working with ERP or financial systems such as Business Central, SAP, or Oracle.
- Strong written and verbal communication skills.
- Ability to work on-site full-time in Stillwater, Oklahoma.
- Experience with LCP Tracker or certified payroll compliance systems.
- Familiarity with Smartsheet, Microsoft Project, or similar scheduling tools.
- Background in construction, manufacturing, or capital projects.
- Experience with purchase order workflows, vendor onboarding, and bid administration.
The work environment will be a mix of a typical office environment, a manufacturing floor and a construction site. Noise level: Normal office, manufacturing and construction noises.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.
USA Rare Earth proudly supports Equal Employment Opportunities
USA Rare Earth's policy is to provide equal employment opportunities to all applicants and will provide reasonable accommodations according to applicable federal, state, and/or local laws.
For assistance applying for employment through this site due to disability, please contact Human Resources, hr@usare.com, to discuss reasonable accommodations.