What are the responsibilities and job description for the Accounts Payable Specialist - Shared Services position at USA DeBusk?
Shared Services Accounts Payable Specialist
Classification: Non-Exempt
Department: Shared Services – Accounts Payable
Reports to: Shared Services Accounts Payable Manager
Office Set Up: On Site
Company Profile
USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in twenty-four cities and continues to provide services internationally.
Summary/Objective
The Accounts Payable Specialist will have a high level of reliability, precision, and attention to detail. The Accounts Payable Specialist is responsible for the full cycle of payables processing including invoice processing, vendor payment processing; vendor inquiries, phone/email communication with all levels of the organization and vendors; and review of purchase orders.
Responsibilities
Classification: Non-Exempt
Department: Shared Services – Accounts Payable
Reports to: Shared Services Accounts Payable Manager
Office Set Up: On Site
Company Profile
USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in twenty-four cities and continues to provide services internationally.
Summary/Objective
The Accounts Payable Specialist will have a high level of reliability, precision, and attention to detail. The Accounts Payable Specialist is responsible for the full cycle of payables processing including invoice processing, vendor payment processing; vendor inquiries, phone/email communication with all levels of the organization and vendors; and review of purchase orders.
Responsibilities
- Process a high volume of invoices, including matching invoices to a purchase order and resolving invoice exemptions.
- Prepare and execute payment runs.
- Reconcile vendor statements and resolve discrepancies in a timely manner.
- Provide supporting documentation for audits as requested.
- Establish and maintain relationships with new and existing vendors.
- Monitor and follow up on invoice approval workflows.
- Performs other related duties as necessary or assigned.
- Accounts Payable Month-end closing assistance.
- Two or more years of accounts payable experience
- Must be proficient in Microsoft Office Suite or related programs.
- MS Excel at intermedium level (Pivot Tables, Lookups, Filters, etc.)
- Must be self-motivated with the ability to work individually.
- Must be able to learn accounting software systems.
- Excellent organizational skills and attention to detail.
- Must be deadline oriented and ability to handle multiple, competing priorities on individual and team assignments.
- Ability to maintain confidential and meticulous records.
- Prolonged periods sitting at a desk and working on a computer.
Salary : $20 - $25
