Operations Assistant

Why USA Clinics Group?

Founded by physicians with experience at leading academic medical centers, USA Clinics Group was built on a vision of delivering patient-first care beyond the hospital setting. Today, we’re the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers—with 170 clinics nationwide. Our mission is simple: provide life-changing, minimally invasive care, close to home.

We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you!

Why You'll Love Working With Us

Rapid career advancement Competitive compensation package

Fully Paid Clinical Training Work with cutting-edge technology

Make a real impact on patients’ lives Join a fast-growing, mission-driven company

Positive, team-oriented environment  

Position Summary

The Accreditation Coordinator will provide administrative support to the Senior VP of Operations and managerial staff to help keep operations and accreditation compliance running smoothly. The successful candidate demonstrates a professional company image through interpersonal skills and the ability to work well with all levels of internal management, staff, and physicians.

Position Details

• On site at our corporate office in Northbrook, IL
• Monday-Friday 8-5pm, some nights and some weekend work during projects (overtime after 40 hours per week)
• Must be open to travel to various clinics around the country
• Must be open to physically assisting in clinic on site at times; able to lift 20-30 pounds, bending, twisting, and moving around clinics
• Compensation: $24-$28/hr to start w/ room for growth!
  
  

Responsibilities

• Support, assist, and coordinate tasks as required or assigned so that accreditation standards (AAAHC & IAC) are met and maintained nationwide
• Assist in coordinating committee meetings, but not limited to, Quality Improvement & Governing body
• Prepare and maintain committee minutes, notices, analysis reports, correspondence, calendars, agendas and presentations using computerized software programs including Microsoft Office
• Oversee and prepare centers for accreditation surveys and ensure completion of accreditation prep checklists
• Work with vendors to order and deliver all equipment/supplies are on site prior to survey
• Organize and schedule mandatory annual services
• Responsible for updating all necessary electronic manuals (P&P, Radiology, Laboratory)
• Oversee, conduct, and manage audit activities to ensure accreditation compliance
• Assist in developing, implementing and evaluating all operating policies, procedures, and safeguards for efficient, effective, and timely workflow
• Research and analyze information, compile data to prepare special reports containing KPI (Key Performance Indicators) following the Senior VP’s direction
• Support implementation of new policies, procedures or practices to improve efficiency of office operation
  
  

Requirements

• Bachelor’s degree preferred
• One (1) year experience with accreditation (AAAHC) and regulatory survey process preferred
• Proficiency using Microsoft Office (Excel, Word and PowerPoint) and other software programs
• Ability to travel out of state as needed to ensure accreditation and operational efficiency within the centers
• Ability to work independently and multitask different projects at the same time
• Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management
• Flexible and able to function well in a fast-paced environment
• Extremely efficient, organized and resourceful
• Strong decision-making skills, verbal and written communication skills and attention to detail are essential
  
  

Benefits

• Health, vision, and dental insurance
• PTO & sick time
• 401k options
• Paid training
  
  

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