What are the responsibilities and job description for the Development and Executive Operations Coordinator position at USA Climbing?
Title: Development & Executive Operations CoordinatorLocation: USA Climbing National Headquarters – Salt Lake City, UTPosition Type: Full Time – ExemptReports to: CEO & Director of Development Position SummaryUSA Climbing seeks a creative, detail-oriented, and enthusiastic person who wants to help raise funds for the building of the new National Training Center in Salt Lake City, UT. This position reports jointly to the Director of Development and CEO and supports development office activities that advance organizational fundraising goals including: data management, gift acknowledgement, stewardship, and prospect research. This position also assists the CEO in everyday action items, including drafting correspondence, managing calendars, booking travel, reconciling expense reports and ensuring timely stewardship as part of the Campaign. Key ResponsibilitiesNational Training Center (NTC) Fundraising Operations Support (50%)• Assist the Director of Development with the creation of campaign materials to support the National Training Center• Provide logistical support for fundraising regional events (~4 a year) and assist with event staffing, including occasional evenings or weekends.• Manage proposal and grant submission deadlines and opportunity calendar, keeping track of each component of the application and all required materials• Record, track, and maintain donor and prospect activity in our donor CRM system – Blackbaud’s Raiser’s Edge – to support fundraising efforts for the NTC• Conduct prospect research on a routine basis for individuals, foundations and corporations• Generate reports, mailing lists, and other data needs for the Director of DevelopmentNational Training Center Administration & Stewardship (20%)• Draft and coordinate donor acknowledgments, thank-you letters, and recognition touchpoints• Support stewardship reports, communications to donors, and assist in the planning and execution of bespoke campaign stewardship and recognition• Draft, proofread, and edit correspondence, reports, proposals and briefing materials• Support Development Team operations, including keeping donor materials/gifts in stock and managing mailingsExecutive Administrative Support (30%)• Manage calendars, schedule internal/external meetings, and coordinate emails responses for the CEO• Manage the CEO’s business and travel calendars to include meeting schedules, events, airline, hotel reservations, and ground transportation• Manage and reconcile all expense reports for the CEO• Support preparation of high-level correspondence and communications, including Board meeting slides, meeting preparation materials, and bespoke outreach and follow up for the CEO• Maintain appropriate office files and records and develop and maintain accurate filing systems• Organize the CEO’s inbox, schedule, and action items, helping prioritize the highest and most immediate objectives and deadlines; communicate internally and externally updates on a project’s status or next steps• Use initiative to handle a wide variety of administrative support duties, department operations, administration, and communications for the department. Education and Qualifications• Bachelor’s degree or equivalent and 2 years of successful nonprofit experience.• Detail-oriented, highly organized, and able to multitask and work independently to meet deadlines.• Excellent interpersonal skills, strong writing skills, and the ability to work well under pressure.• A high level of computer literacyPreferred:• Knowledge of best practices in the areas of fundraising, prospect research, event management, annual funds, stewardship, and cultivation• Demonstrated experience in planning and executing donor events• Experience working with Blackbaud’s Raiser’s Edge Work EnvironmentThis position is hybrid and based in Salt Lake City, Utah. Travel is limited, but may be up to 10% of the time. Compensation• Salary range is $55,000 - $65,000 and is commensurate with experience.• Flexible Vacation / Paid Time Off• Inclusion in USAC benefits package (Health/Vision/Dental, IRA, including company match)• “Pro Deals” with participating companies• Position involves travel and some evening and weekend work during events Application ProcessInterested candidates should submit a resume and cover letter to Stephanie Dooper at foundation@usaclimbing.org. Applications will be reviewed on a rolling basis. USA Climbing supports diversity, equity, and inclusion in all its forms and strives to incorporate DEI into all it does. We encourage those from underrepresented communities to apply.Company DescriptionUSA Climbing supports the well-being, development, and competitive excellence of our athletes as we advance the accessibility and growth of the climbing community nationwide.USA Climbing is the National Governing Body for the sport of competition climbing in the United States and is a member organization of the International Federation of Sport Climbing (IFSC). We are a small but highly committed team dedicated to advancing the sport and supporting athletes in achieving their best. USA Climbing hosts IFSC World Cups annually, sends elite athletes to compete internationally, and conducts programming and events for our Youth, Collegiate, Para Climbing, and Elite series. The organization is funded by members, donors, partners, and the U.S. Olympic & Paralympic Committee.The USA Climbing Foundation is the philanthropic arm of USA Climbing focused on raising funds for USA Climbing.
Salary : $55,000 - $65,000