What are the responsibilities and job description for the Administrative Assistant - Construction Site position at US Trades?
US Trades is seeking an Office Trailer Administrator to support operations at a wind farm rail distribution site. This position combines administrative work in the site office trailer with routine field support in the yard, where wind turbine components are received, inspected, stored, and prepared for transport. Candidates must be comfortable working in and around an active construction and rail terminal environment, including moving equipment, truck traffic, and large components.
This role requires someone who can stay organized, maintain accurate records, and move between office duties and outdoor inspections as needed.
Responsibilities
- Complete, organize, and file daily paperwork, delivery records, inspection sheets, and other project documentation.
- Enter and update information in Excel spreadsheets and other tracking systems.
- Prepare and send emails on behalf of the site foreman or superintendent, following their direction.
- Track incoming and outgoing component information and maintain orderly, accessible records.
- Walk the storage yard and visually inspect wind turbine components for damage under the direction of site leadership.
- Document inspection findings, record component identification numbers, take photographs as needed, and complete inspection sheets.
- Promptly report observed damage, discrepancies, or missing documentation to the foreman or superintendent.
- Assist with other administrative and site support duties as project needs change.
- Follow all site safety requirements and wear required personal protective equipment when entering the yard.
Qualifications
- Computer proficiency, including experience using Microsoft Excel and email.
- Ability to accurately enter information, complete forms, and maintain organized files.
- Clear written and verbal communication skills.
- Strong attention to detail, dependable attendance, and the ability to follow directions.
- Ability to work independently while coordinating closely with site leadership and field personnel.
- Willingness to work both inside the office trailer and outdoors in an active construction and rail terminal environment.
- Previous construction office, logistics, shipping and receiving, or administrative experience preferred.
Physical and Site Requirements
- Ability to walk the yard, stand, bend, and navigate uneven ground while completing inspections.
- Ability to climb steps to access the office trailer and work outdoors in varying weather conditions.
- Maintain awareness of moving equipment, rail operations, and truck traffic.
- Perform the essential duties of the position with or without reasonable accommodation