Clarification from the agency

U.S. Citizens

• You will serve as the primary advisor to the CO on matters of office administration and management.
• You will receive and screen communications and visitors for the Command Team and determine the nature of calls or business of visitors, personally handling inquiries or liaising with other personnel resources to facilitate the meetings and visits.
• You will manage calendars for the Command Team to include appointment and meeting set-up, read-ahead materials, and conference coordination and provide reminders and prompting for meetings and scheduled event attendance by the Command Team.
• You will inform participants of times, places, topic(s), and provides background information on meetings and conferences.
• You will attend conferences, briefings and meetings, takes notes and issues final records and minutes of proceedings as necessary and schedule use of the command's headquarters conference areas.
• You will ensure the continuity of all administrative office operations during the absence of Command Team members.
• You will represent the command on committees/teams as directed, including public relations/civic organization representation to include off-site attendance at meetings in company with the Command Team and independently as a representative of the CO.
• You will develop and monitor the command staff operational, travel and training budget, ensuring submissions are in the proper format and in compliance with higher echelon direction and requirements.
• You will develop, prepare, and assist the Command Team with travel orders and vouchers via the Defense Travel System, and assists the Command Team with reservations for official travel and events.
• You will be responsible for receipt, recording, routing, dispatching, storing and controlling all classified material processed and handled by the Command Team.
• You will be responsible for the preparation and presentation of the Command Staff Schedule.
• You will transcribe various correspondence and reports to the proper format from handwritten drafts or verbal instructions, with responsibility for correct spelling, grammar, capitalization and punctuation.
• You will transmit, receive, and acknowledge electronic mail and messages, prints copies as necessary and use graphics software to provide symbols, charts, and graphs for formal presentations.
• You will assist the Public Affairs Officer and Protocol Specialist as directed, with the arrangement of command conferences with visiting personnel, officials, dignitaries, and official guests of the CO.
• You will utilize knowledge of standard processing procedures, formats, distribution and retention policies for correspondence or reports.
• You will utilize knowledge of the capabilities/limitations of a variety of software packages, e.g., calendar, Microsoft Office programs, Word, Excel, etc. to create, update, edit, and revise a variety of documents, forms, automated records, etc.
• You will perform as a qualified typist.
• You will utilize knowledge and skill in communicating effectively orally and in writing to prepare, organize and present team briefings on a variety of subjects.

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.

Qualifications

Your resume must also demonstrate at least one year of specialized experience at or equivalent to the NK-02 (GS-07 equivalent) grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: performing clerical and administrative support duties such as preparing correspondence, maintaining files or records, entering or verifying data in automated systems, providing customer service, and applying established procedures to complete routine tasks.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.

If selected, you may be required to provide additional supporting documentation.

If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All qualification requirements must be met before being considered for any vacancies.

A complete resume is required. Resumes are restricted to no more than 2 pages. Illegible/unreadable resumes will not be considered. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume: employer's name, starting and end dates (Mo/Yr), hours per week if experience was less than full time (35-40 hours per week), and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience. TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.

Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor

Are you a disabled veteran or claiming 10-point veterans' preference?
If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.

Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

Application documents, including supplemental ones, may be shared outside the Human Resources Office. Supplemental documents may contain your SSN, DOB, or personal information of others (e.g., on military orders, marriage certificates). You may redact this information before submitting; however, if selected, you mustprovide unredacted originals.

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