What are the responsibilities and job description for the Accounting Specialist position at US OPTO?
Company Description:
US OPTO is a U.S.-based manufacturer specializing in high-performance optical transceivers. The company focuses on engineering products for reliability, transparency, and fast delivery across the supply chain. US OPTO serves customers that depend on consistent network performance and quick access to essential components. Team members collaborate closely across operations, engineering, and finance to support a responsive, quality-driven manufacturing environment.
Role Description:
The Accounting Specialist is a full-time, on-site role based in Fremont, CA. This role is responsible for performing daily accounting activities, including preparing and posting journal entries, reconciling accounts, and supporting month-end and year-end close processes. The Accounting Specialist will assist with the preparation and review of financial statements, monitor transactions for accuracy, and help maintain compliance with internal controls and company policies. The role includes working with accounting software to process invoices, payments, and other financial data, as well as collaborating with the finance team to provide reports, analyses, and support for audits and budgeting. This position requires consistent coordination with operations and management to ensure timely and accurate financial information, while serving as a key coordinator across internal teams and external partners, including auditors, tax preparers, banks, and vendors, helping the business scale efficiently as production ramps up.
Responsibilities:
Accounting & Bookkeeping
• Manage accounts payable and accounts receivable, including invoice processing,
payment runs, collections, and vendor/customer reconciliations
• Maintain accurate general ledger entries, journal entries, and supporting
documentation in accordance with US GAAP
• Perform monthly bank, credit card, and balance-sheet account reconciliations
• Assist with monthly, quarterly, and year-end financial close and reporting cycles
• Prepare standard financial reports (P&L, balance sheet, cash flow) and support
budgeting, forecasting, and variance analysis
• Coordinate with external accountants, tax preparers, and auditors for tax filings,
audits, and regulatory compliance
• Ensure compliance with company policies, internal controls, and applicable
accounting standards
• Support payroll processing, expense reporting, and employee reimbursements in
partnership with HR and external payroll providers
Office Management
• Oversee daily office operations and general administrative activities for the Fremont
facility
• Manage office supplies, facilities vendors, and service providers (cleaning, IT,
utilities, etc.)
• Support HR-related administrative tasks including new-hire onboarding, benefits
coordination, and employee documentation
• Coordinate schedules, meetings, travel, and internal/external communications for
leadership as needed
• Assist with basic procurement, purchase orders, and general operational support
across departments
Qualifications
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related
field
• 3–5 years of experience in bookkeeping, accounting, or office management roles
• Proficiency in accounting software such as QuickBooks, NetSuite, or similar ERP
platforms; experience with payroll systems (e.g., Gusto, ADP) a plus
• Strong organizational and multitasking skills with the ability to manage competing
priorities in a fast-moving environment
• High attention to detail and accuracy
• Good written and verbal communication skills and demonstrated ability to work
cross-functionally
Preferred Qualifications:
• Experience in small to mid-sized companies or startups
• Familiarity with inventory or manufacturing-related accounting