Administrative Assistant 2 - Public Sector

Under general supervision, provides general administrative support to colleagues in the office and/or field. Responsible for answering phone, scheduling meetings, making travel arrangements, arranging events and other projects as assigned. Responsibilities may also include assisting with accounting/bookkeeping duties. Prepares a variety of reports, analyzes data, creates job files, identifies and recommends solutions. Performs other duties and responsibilities as requested or required.  U.S. citizenship required. 

• Supports multiple teams- Answers emails and phone calls and provides general office administration support. Follows existing process to complete repetitive tasks and assists in process improvements.
• Completes projects and special assignments by determining priorities, managing time, and making adjustments to plans.
• Gathers and collates data for multiple reports. Utilizes Microsoft Excel to compile and analyze data and track metrics.
• Prepares a variety of reports, analyzes data, creates job files, identifies and recommends solutions.
• Assists team with contract administration, compliance reviews, change orders, partners, tracking shipments, meeting preparation, miscellaneous paperwork (e.g. certificates of insurance) and financial reporting.
• Performs other duties and responsibilities as requested or required.
• Under minimal supervision, provides a wide range of general administrative support to colleagues in the office and/or field.
• May provide direction and coaching to less experienced Administrative Assistants or other office staff colleagues.

Job Skills Requirements: 

• Strong planning and organizational skills
• Excellent Microsoft Excel skills
• Excellent written and verbal communication skills
• Ability to work independently, multi-task, and prioritize
• Flexible, adaptable, detail-oriented and self-motivated
• Customer service and detail-oriented
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Very adaptable- responds effectively to changes in situation or information; ability to influence others and build consensus using good written and verbal communication skills