Medical Records Specialist (3066)

US Heart and Vascular is needing a Temporary Medical Records Specialist to join our team at Cardiology Center of Houston in Katy, TX

Key Responsibilities:

Document & Information Management

• Monitor and manage digital fax boxes throughout the day, ensuring all documents are reviewed, routed, and processed promptly.
• Receive, review, and scan incoming paper and digital documents into patient charts using eClinicalWorks (eCW)
• Verify accuracy, proper patient matching, and correct document categorization during import and scanning.

Imaging & PACS Workflow

• Utilize PACS and image-sharing software to upload, retrieve, and route diagnostic images
• Process external imaging reads, including intake, distribution to reading providers, and uploading results into the EMR
• Communicate with external facilities for image requests, clarifications, or troubleshooting.

Record Requests

• Process incoming medical record requests (patient, provider, insurance, legal, etc.) accurately and in accordance with HIPAA and organizational policies
• Prepare, validate, and release records through approved channels and systems
• Maintain tracking logs and ensure timely turnaround of all requests.

Administrative Support

• Assist with daily mail handling, including sorting, distributing, and routing clinical documents to appropriate departments
• Answer incoming departmental phone calls, providing excellent customer service and directing calls as needed
• Communicate effectively with internal staff, patients, and external facilities regarding documentation and image workflows.

Compliance & Quality

• Ensure all medical records processes comply with HIPAA regulations and organizational privacy standards
• Maintain accuracy, confidentiality, and security of patient information at all times
• Participate in audits, quality checks, and workflow improvement initiatives as needed.
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Qualifications:

• High school diploma or equivalent.
• Previous experience in a healthcare, medical records, or administrative support role.
• Strong attention to detail and organizational skills.
• Proficiency with computers, scanners, and common software applications.
• Ability to maintain confidentiality and adhere to privacy regulations
• Experience with eClinicalWorks (eCW) or other EMRs preferred but not required
• Familiarity with PACS, image-sharing platforms, or diagnostic imaging workflows preferred but not required.
• Understanding of medical terminology and healthcare documentation standards preferred but not required.

About Katy, TX.Katy is a fast-growing Houston suburb known for top-rated schools and a family-friendly atmosphere. It offers affordable housing, a strong job market, and great shopping and parks. Residents enjoy suburban comfort with easy access to big-city amenities. With a strong community feel, Katy is perfect for families.