What are the responsibilities and job description for the Medical Records Specialist (2302) position at US Heart & Vascular?
US Heart and Vascular is in need of a Part-time Medical Records Specialist to join our team at Cardiology Specialists of Acadiana in Lafayette, LA.
Responsibilities
- Properly identifies patient chart pulled by matching name AND date of birth and/or social security number.
- Files all medical records alphabetically by patient last name, first name.
- Assembles charts according to prescribed chart order.
- Ensures proper chart labeling and color coding prior to filing.
- Receives faxes of medical information and presents with chart for nurse/doctor timely review.
- Pulls charts for patient messages and gives to nurse within 2 hours of call; quicker if STAT.
- Locates and retrieves patient charts for daily clinic schedules.
- Adheres to HIPAA guidelines and Louisiana laws regarding release of information requests.
- Responds to all valid requests for medical records from patients, physicians and healthcare facilities within 7 days of receipt.
- Obtains medical info on new patients and routes to patient’s pending folder or chart.
- Purges medical files as outlined.
- Documents notes in each account of information released, to whom it was released and the date of released.
- Maintains an accurate file system for patient forms.
- Maintains and re-stocks medical record chart supplies; notifies appropriate personnel of inventory for purchasing.
- Adhere to OSHA guidelines and participates in safety program.
- Fosters a positive working environment that is responsive to patient needs.
- Perform any other services deemed reasonable by physician or supervisor.
Requirements:
- High school diploma or equivalent.
- A minimum of one year’s experience in a medical office or other healthcare setting.
- Knowledge of Louisiana release of information laws; patient confidentiality/HIPAA regulations
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