Logistics Receiving and Inventory Manager

Culture:

US Frame Factory is on a mission to build up communities through better construction products by tackling an inherently difficult industry that requires novel and practical solutions. Our goal is to not only employ you, but to enrich you with opportunities to explore solutions to big problems. These problems include a dwindling construction labor workforce, stagnant construction productivity, lack of innovation in materials and processes, waste, and unpredictable lead times and costs to name a few. We are looking for Fanatical Builders who are obsessed with detail and high-quality work, High Energy optimists who own their failures and keep moving, and Long-Term Wealth Builders who value consistent, steady effort over "get rich quick" schemes. As Scrappy Innovators, you must prioritize the outcome, find the most direct path to a solution, and possess the drive that shows you "got that dog in them". This is a fast-paced environment where we fight hard to win, and candidates should expect to commit to long hours as we work to achieve our mission alongside our community, investors, and mentors.

Job Decsription:

The Logistics, Receiving, and Inventory Manager (LRI Manager) is responsible

for general Logistics and Receiving Processing, and Inventory Management.This

includes overseeing and optimizing the movement, distribution, and storage of steel

studs and outsourced and inventory products. Additionally, the LRI manager is

responsible for managing all shipping and receiving operations in the company. This

primarily includes receiving Inbound Outsource, General Deliveries (Amazon, UPS,

USPS, etc), and Freight (including Ecommerce Orders, handling Returns or Rejected

Goods, and General Shipping) .

The LRI manager will be responsible for developing the best practices and

department culture. To ensure long-term success, the LRI Manager must be proactive

to establish SOPs, hire and train effective personnel, and procure the best equipment

and capital - ensuring efficient, cost-effective, and timely delivery of materials

nationwide and abroad.

This role collaborates closely with Procurement, Production, and Sales teams to align

logistics operations with company goals and customer expectations. Day to day

operations under the LRI Manager center around managing and fulfilling all inventory

related orders, as well as monitoring inventory levels. As Production utilizes Made

Inventory to complete an order, the LRI Manager is responsible for ensuring that the

inventory is pulled and staged properly. If a job requires Outsource Inventory, they are

also responsible for fulfilling that order. In addition, they must manage inventory levels,

which includes requesting inventory to be made or purchased before needing it for an

order. The LRI Manager must be detail oriented and have great organizational skills.

They will build the systems USFF will rely on to effectively use inventory to boost

productivity throughout the whole company.

Key Responsibilities

1. Oversee shipping, receiving, and internal material flow operations

Manage all general shipping and receiving activities including outbound customer loads,

ensuring smooth, accurate, and timely movement of finished materials, coils for

customers, and purchased goods into, through, and out of the facility. This includes

mail, packages, and supplies ordered to facilitate the larger Company’s needs.

2. Maintain organized, efficient shipping, receiving, and inventory areas

Ensure shipping, receiving, staging, and inventory spaces are clean, structured, clearly

labeled, and used effectively to support safe access, high storage utility, and efficient

material flow.

3. Manage inventory levels and inventory accuracy across the operation

Oversee all inventory categories, including raw materials, consumables, and support

items, to ensure appropriate stock levels are maintained based on production demand,

order patterns, and operational needs.

4. Anticipate inventory needs and communicate shortages proactively

Monitor inventory trends, identify shortages before they disrupt operations, and

communicate material risks or replenishment needs to procurement and other affected

departments, including critical support inventories such as banding wood.

5. Eliminate operational inefficiencies caused by poor material handling or

inventory control

Continuously improve receiving, storage, staging, inventory usage, and replenishment

practices to reduce delays, prevent shortages, improve access to materials, and support

uninterrupted production and logistics performance.

6. Coordinate cross-functionally with Procurement, Production, and Sales

Maintain strong communication across departments to ensure timely delivery of

materials, accurate job readiness, aligned priorities, and clear visibility into order status,

inventory constraints, shipment timing, and customer needs. This includes proactive

and reactive communication, meetings, and involvement to align on priorities.

7. Plan and manage outbound logistics execution

Coordinate truck shipments, dispatch drivers, oversee staging, loading, strapping,

labeling, and shipment documentation to ensure loads are accurate, efficient, compliant,

cost effective, and delivered without avoidable issues.

8. Improve load efficiency, shipment scheduling, and transportation cost

performance

Optimize load planning, shipping methods, carrier selection, and logistics scheduling

practices to improve profitability, maximize truck utilization, reduce freight cost, and

maintain strong customer service.

9. Build and manage carrier and broker relationships

Develop and maintain a reliable network of carriers and brokers, including onboarding,

rate negotiation, lane knowledge, contact management, and ongoing performance

evaluation to support efficient and cost-effective freight movement.

10. Ensure accuracy of logistics documentation and shipment records

Audit, confirm, and correct bills of lading, shipment details, project updates, freight

records, customer documentation, and related logistics data to ensure accuracy, proper

billing, and strong internal visibility. Provide timely updates on shipment status, delivery

timing, delays, outbound load photos, bills of lading, and other logistics-related

information needed to meet customer expectations and support internal decision-

making

11. Lead and Manage the Logistics, Receiving, and Inventory Team

Effectively Manage working team members through Communication, Positive

Confrontation, and Leadership. Supervise loaders, receivers, and material handlers;

drive accountability, training, coaching, hiring, corrective action, and team development

to maintain strong execution and alignment with company standards.

12. Maintain compliance with company policies, safety expectations, and

applicable regulations (DOT, FMCSA, & OSHA)

Ensure logistics, receiving, inventory, and transportation activities (Including internal

shipments with USFF carriers) are carried out in compliance with company procedures,

safety requirements, and all relevant legal and industry standards.

Qualities of a Logistics, Receiving, and Inventory Manager

1. Organizational Skills

Ability to manage multiple shipments, schedules, and priorities simultaneously.

2. Attention to Detail

Ensures accuracy in documentation, invoicing, and shipment tracking.

3. Analytical Thinking

Evaluates logistics processes, identifies inefficiencies, and implements

improvements.

4. Negotiation Skills

Effectively negotiates rates and terms with carriers to maximize profitability.

5. Problem-Solving Ability

Responds quickly and effectively to unforeseen issues such as delays, damages,

load securement issues, or routing problems, to name a few.

6. Communication Skills

Clear, proactive communicator with internal teams, carriers, and customers.

7. Leadership and Teamwork

Motivates and coordinates logistics staff and collaborates with other departments.

8. Customer Service Orientation

Focuses on meeting and exceeding customer expectations for delivery and service.

9. Adaptability

Handles changing priorities, market conditions, and urgent logistical challenges.

10. Technical Proficiency

Comfortable with logistics software, inventory management systems, and digital

communication tools.

11. Cost-Consciousness

Constantly seeks ways to reduce costs while maintaining high service levels.

12. Time Management

Efficiently manages deadlines and schedules to ensure timely deliveries.

13. Industry Knowledge

Understands transportation regulations, steel manufacturing processes, and best

logistics practices.

14. Initiative

Proactively identifies opportunities for process improvement and cost savings.

15. Relationship Building

Develops strong, reliable partnerships with carriers, vendors, and internal

stakeholders.

16. Dependability and Integrity

Consistently reliable, ethical, and trustworthy in handling company assets, following

procedures, and maintaining accurate records.

17. Good Faith

Lead the team in good faith, acting with honesty, sincerity, and fair intentions to foster a

productive and respectful work environment. Key examples involve transparency,

consistency, and a genuine interest in the team's well-being and success.

18. Safety

Ensure safe practices are being performed by the logistics team, leading by example

and ensuring compliance with company and state and federal regulations.

19. Development

Identify where the team is currently at in skillset, generating a development plan, and

empowering and coaching each employee to reach their fullest potential. Communicate

current and progressive feedback to management as the team is developing under your

supervision. All supervisors and management should develop their team to ‘build the

bench’, helping each other grow individually, as a team, and ultimately as a company.

These attributes collectively ensure the Logistics, Receiving, and Inventory Manager

can optimize operations, control costs, and deliver exceptional service in a demanding

manufacturing and distribution environment.

Benefits:

• Health insurance
• Health savings account
• Paid time off

Work Location: In person