Executive Assistant to Chief Marketing & Cont

The Executive Assistant to the Chief Marketing & Content Officer provides the necessary professional-level support for the CMCO. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. This dynamic position requires a high level of discretion, strategic thinking, and the ability to manage multiple complex tasks simultaneously in a fast-paced environment. This role ensures the smooth operation of the legal department and the office of the CMCO, facilitating communication and organizational efficiency at the highest level.

Duties and Responsibilities:

• Executive Support: Provides comprehensive support to the CMCO, including managing schedules, preparing reports, and coordinating meetings. Tracks CMCO projects and deadlines and ensures completion of those and replies to all emails. 
• Coordination: Facilitates communication and coordination between the marketing department and other departments within the organization.
• Organization/File Management: Ensures that the CMCO stays organized and keeps pace with the timely completion of projects. Maintains organized files and ensures punctuality, and that meetings begin and adjourn timely.
• Meeting Coordination: Plans, organizes, and coordinates committee meetings, including agenda preparation and follow-up on action items.
• Document Preparation: Drafts, reviews, and manages correspondence, reports, presentations, magazine and original content articles, proofreading, and other documents, ensuring accuracy and confidentiality.
• Project Management: Assists with special projects, conducting research and analysis as required, and ensuring timely completion.
• Travel Arrangements: Organizes and manages travel itineraries, accommodations, and related logistics for the CMCO.
• Confidentiality: Handles sensitive information with the utmost discretion and maintains the highest level of confidentiality.

• Managing and coordinating a variety of special projects and providing other support as requested by the CMCO.

The above list is a summary of the functions of the job and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties.

Required, Knowledge, Skills & Abilities:

• Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with executives, clients, and other stakeholders. Must have a high level of interpersonal skills including demonstrated tact and diplomacy to handle sensitive and sometimes difficult situations and people. 
• Professionalism: Must exude professionalism at all times in appearance and demeanor.
• Excellent written and verbal communication skills required.

• Organizational Skills: Superior organizational abilities, with the capacity to manage multiple tasks and projects simultaneously.
• Discretion and Confidentiality: A high degree of discretion and the ability to handle sensitive information with the utmost confidentiality.
• Must have keen attention to detail without losing focus on the big picture.
• Self-starter and takes initiative without a lot of oversight and follow-up and is collaborative and can work well on a team with others when necessary.

Education and Experience:

• Education: A bachelor’s degree in business administration, communications, marketing, or a related field. Advanced certifications or degrees are a plus.
• Experience: A minimum of 2 to 3 years of experience in an executive support role, with a significant portion of that time spent supporting C-level executives.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA community, and other underrepresented and historically marginalized groups.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.