What are the responsibilities and job description for the Administrative Coordinator position at US Equestrian Fed?
Under the direction of the Controller & Director of Accounting, the Administrative Coordinator is responsible for broad overarching support for the Member Services, Facilities, Staff Resources and Finance Departments. This role supports the day-to-day responsibilities of USEF with administrative duties including, but not limited to, providing incoming/outgoing mail support, managing general office supplies, proofreading department communications, managing overall department schedules, supporting special projects and initiatives, front desk/reception coverage and the processing of invoices and payments.
Duties and Responsibilities:
- Support the USEF lobby/reception area
- Sort, distribute, and manage all incoming/outgoing mail and packages for the Federation.
- Assist in preparing bulk mailings, including awards, promotional materials, tax documents or other official correspondence.
- Monitor inventory levels of general office supplies, consumables and equipment.
- Proactively order supplies, tracking expenses and maintaining vendor relationships.
- Assist with the processing of member payments and invoicing.
- Assist in the preparation of presentations, reports, spreadsheets, and other project-related documents.
- Support special projects, events, or other ad-hoc duties as assigned.
- Ensure compliance with USEF policies and procedures.
Required, Knowledge, Skills & Abilities:
- Excellent verbal and written communication skills required.
- Organized and detail-oriented with a commitment to accuracy and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Positive attitude, reliability, and a proactive approach to problem-solving.
- Proficient in the use of Microsoft Office applications (Excel, Word, Outlook, PowerPoint…)
Education and Experience:
- A degree or minimum of two years of relevant experience is preferred.
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift).
US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA community, and other underrepresented and historically marginalized groups.