What are the responsibilities and job description for the Accounts Payable Representative position at US Equestrian Fed?
Under general supervision of the Assistant Director of Accounting, this position is responsible for processing and monitoring all payables in accordance with both internal and external policies and procedures. In addition to coding payables and processing payments, this position coordinates data from all internal departments as well as external vendors and auditors. This position is also responsible for recording and maintaining payable records.
Duties and Responsibilities:
• Codes invoices for payment such that items are accounted for timely and accurately. Matches invoices with the appropriate purchase order and ensures proper approvals are received.
• Records/inputs all payables as they are presented, working closely with the accounting team to ensure financial reporting is accurate and up to date.
• Balances, prepares and distributes check runs and electronic transfers such that payments are accurate and due dates are met.
• Monitors payables, obtains approvals and keeps accurate records. Ensures compliance with internal policies and IRS regulations. Reviews 1099 data for year-end reporting. Scanning documentation into TrinDocs software.
• Provides support to audits and other ad-hoc requests.
Goals and Objectives:
• Invoices are accounted for accurately, matched with the appropriate purchase order, and coded to the correct general ledger accounts.
• Payables are recorded/entered in an accurate and timely manor.
• Payables have all required approvals and accurate and effective records are kept.
• All payable activities comply with internal policies and IRS regulations.
• Payments are rendered only for services performed or products received.
• Exceptional member service is provided, and member relationships are enhanced.
• Communication with members and staff is effective and professional.
• Relationships with Directors and other staff are productive and promote a positive team environment.
• Assistance is provided to other department members when needed.
Required, Knowledge, Skills & Abilities:
• Must have basic computer skills including use of MS Outlook, Word and Excel.
• Prior experience in the use of accounting software preferred.
• Must be detail-oriented and capable of meeting multiple deadlines.
• Excellent verbal and written communication skills required.
• Must be capable of working effectively and professionally with staff and vendors.
• Great Plains experience preferred, but not required.
Education and Experience:
• High School diploma or equivalent. Associate degree or higher preferred.
• Minimum two years of accounting experience preferred, specifically in accounts payable. An Associate degree or higher will substitute for experience requirement.
Physical Requirements:
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two-person lift)
US Equestrian is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, national origin, disability status, marital status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, immigrants, women, people with disabilities, members of the LGBTQIA community, and other underrepresented and historically marginalized groups.