Office Administrator

Job Overview
We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong communication and organizational skills, with experience in office management, bookkeeping, and human resources. This role offers an opportunity to contribute to a dynamic team, supporting various departments including automotive management, event planning, and vendor relations. The Office Administrator will play a key role in maintaining efficient workflows, managing schedules, and fostering a professional office environment.

Responsibilities

• Manage daily office operations, including front desk duties and multi-line phone systems
• QuickBooks Entry: Accurately enter bills into QuickBooks Online/Desktop, ensuring correct vendor names, amounts, bill dates, due dates, and expense accounts (coding) are recorded.
• Vendor Communication: Communicate with vendors to resolve any invoice discrepancies, payment issues, or missing documentation.
• Oversee calendar management and schedule appointments for staff and executives
• Coordinate event planning and logistics for company meetings, trainings, and special events
• Supervise administrative staff and provide training & development opportunities
• Handle bookkeeping tasks such as invoicing, filing, and maintaining financial records using QuickBooks
• Manage vendor relationships, including procurement and contract negotiations
• Support human resources functions including onboarding, payroll processing, and employee record keeping
• Assist with budgeting processes and expense tracking to ensure financial accuracy
• Maintain organized filing systems both digitally and physically
• Ensure effective communication across departments through phone etiquette and written correspondence
• Support medical office management tasks if applicable

Skills

• Proven experience in office management or administrative roles with clerical or office experience
• Strong organizational skills with the ability to multitask efficiently
• Excellent communication skills, both verbal and written
• Proficiency in QuickBooks, calendar management software, and multi-line phone systems
• Experience in event planning, vendor management, and human resources functions
• Knowledge of payroll processing and bookkeeping practices
• Ability to supervise team members effectively while fostering a collaborative environment
• Skilled in training & development initiatives to enhance team performance
• Capable of managing front desk operations with professionalism and courtesy
• Familiarity with medical office management is a plus but not required

Pay: $16.00 - $17.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $16 - $17