What are the responsibilities and job description for the Office Assistant position at US Engine Production Inc.?
Job Summary
We are seeking a highly organized and detail-oriented Office Assistant to support our administrative team. This role involves managing daily office operations, providing exceptional customer service, and ensuring smooth communication across departments. The ideal candidate will possess strong computer skills, office management experience, and excellent organizational abilities to contribute to a productive work environment.
Responsibilities
- Handle front desk duties, including greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Perform data entry, filing, and document proofreading to maintain accurate records
- Utilize Microsoft Office and Google Workspace tools for correspondence, reports, and scheduling
- Manage calendar appointments and coordinate meetings efficiently
- Assist with bookkeeping tasks using QuickBooks and handle basic office management functions
- Provide customer support via phone and email, ensuring excellent phone etiquette and customer service standards
- Support administrative tasks such as typing correspondence, organizing files, and maintaining office supplies
- Perform clerical duties related to medical or dental reception as needed, including appointment scheduling and patient communication
- Contribute to overall office organization through effective time management and task prioritization
Qualifications
- Proven office experience with strong organizational skills and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Experience with QuickBooks or bookkeeping is preferred
- Excellent phone etiquette and customer service skills; bilingual abilities are a plus
- Strong typing skills with high accuracy; familiarity with data entry and proofreading tasks
- Knowledge of multi-line phone systems and office management procedures
- Previous clerical or administrative experience in medical or dental settings is advantageous
- Ability to manage calendar schedules efficiently and handle multiple tasks simultaneously
- Demonstrated computer literacy, organizational skills, and time management capabilities
This position offers an engaging opportunity for a motivated individual to contribute to a dynamic office environment while developing valuable administrative skills.
Pay: $16.00 - $18.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Salary : $16 - $18