Case Administrator / Relief Courtroom Deputy

Case Administrators and Courtroom Deputies serve as key public-facing representatives of the court and help support efficient court operations. Case Administrators manage civil and criminal cases from opening to final disposition, review documents for compliance with federal and local rules, and ensure cases are ready for closing. Courtroom Deputies assist judges with courtroom proceedings and caseload management.

Qualifications:

Qualification Requirements

• High school diploma or equivalent, two years of general experience and a minimum of one year of specialized experience.
• Ability to work independently and as part of a team with minimal supervision.
• Strong organizational skills, able to handle multiple tasks in a fast-paced environment.
• Effective oral and written communication.
• Skilled in customer service, resolving issues while following regulations.
• Professional demeanor, with good judgment and initiative.
• Proficient in various computer programs and applications.
• Able to prioritize tasks and meet deadlines with attention to detail.
• Maintains confidentiality, professionalism, and ethical standards.
• Courteous, cooperative, and professional attitude.

General Experience
Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

Educational Substitution
Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.

Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Specialized Experience Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, corporate headquarters or human resources/payroll operations and the hospitality industry.

Preferred Qualifications/Court Preferred Skills

• Bachelor's degree or above from an accredited college or university.
• Experience in a federal or state court system or other business or legal field.

Responsibilities:

Representative Duties

• Attend and assist with the orderly flow of court proceedings; set up/troubleshoot courtroom technology. Assure presence of all necessary parties, manage exhibits, and prepare minutes.
• Assist with courtroom functions such as calendaring.
• Review cases or reports for necessary action.
• Keep judge and staff informed of case progress.
• Assist in jury selection and maintain jury selection and attendance records.
• Serve as liaison between the Clerk's office, bar, public, and Court.
• Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts.
• Draft orders and judgments. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
• Assist in the accurate statistical reporting requirements of the Administrative Office.
• Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings.
• Check for prior or prohibited filing. Verify attorney's authority to practice. Monitor for release of exhibits and sealed documents.
• Create and process new case files, assign case numbers, open cases and docket initial events, perform quality control on docket entries.
• File and maintain case records. Retrieve files and make copies of records for parties. Certify court documents.
• Efficiently manage district court cases from opening to closing.
• Assist attorneys and the public by telephone and in-person providing information regarding case status, archive information, and CM/ECF instruction.
• Screen incoming documents to determine conformity with appropriate rules, practices, and court requirements.
• Provide case administration support to the Alternative Dispute Resolution program and Pro Bono program.
• Aid employees performing case administration duties.
• Perform other duties as assigned.

Salary : $56,216