Program Specialist (Event Manager)

The primary purpose of the position is to serve as an Event Manager and to support the Veteran Health Administration (VHA) Chief of Learning Officer by assuring that all all education projects, program, and events are developed, organized, planned and conducted efficiently and economically within federal, DVA, VHA, ILEAD guidelines.

*** This vacancy may be filled in Washington, DC or another location to be determined in a VA facility or other VA-leased space*** EDUCATION: There is no educational substitution at this grade level.

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ . RESPONSIBILITIES:

Schedules, designs, plans, and makes arrangements for national and regional events that require the development of new event plans, such as a conference covering a new education/training module/topic related to a DVA/VHA mission area.

Determines necessary logistical requirements, and ensures all necessary logistical arrangements are made.

Develops a long-range calendar of national and regional events and coordinates with appropriate DVA/VHA and/or outside contacts for site selection and meeting room assignments.

Develops and manages multiple program and event checklists, including deadlines; and ensures chat all requirements are met.

Makes arrangements to meet logistical needs including scheduling/coordination of meeting places, room set-up, decorations, and audio/visual equipment including Internet, light and sound equipment or other requested .technology components, such as video conferencing and audience response systems, food and beverage services, signage, security, transportation, and services for the disabled.

Conducts a site walk-through with interested parties to coordinate the necessary details to ensure the success of scheduled meetings and events.

Identifies and recommends procurement actions for services, equipment and supplies used to support food service and special events programs.

Work Schedule: Monday-Friday, 08:00 am to 4:30 pm

Compressed/Flexible: May be available

Virtual: This is not a virtual position.

Position Description/PD#: Program Specialist (Event Manager) / PD03547A

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

PCS Appraised Value Offer (AVO): Not Authorized QUALIFICATIONS: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/14/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Perform budgeting concepts and procedures as they apply to event management with emphasis on developing accurate budget estimates and the budget aspects of contracting; Review invoices for accuracy and reconcile all charges with the prescribed time frame. Obligate funds prior to date of the event; Provide technical/administrative support to others responsible for planning for all aspects of the conference within the amount allocated; and Determine necessary logistical requirements, and ensured all necessary logistical arrangements were made for the events.

You will be rated on the following Competencies for this position:

Contracting/Procurement Customer Service Financial Management Oral Communication Project Management

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note : A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The ability to handle high levels of stress and conflicting priorities is required because the incumbent works individuals at various high levels within and outside the organization and must work multiple events simultaneously.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . SALARY: QuantitativeValue EMPLOYMENT TYPE: Other