Budget Analyst

The purpose of this position is to perform complex financial administrative functions for Health Services Research and Development (HSR&D) at VA Ann Arbor Healthcare System (VAAAHS) in conjunction with personnel management. Duty Location: Ann Arbor, Michigan. EDUCATION: IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/ . RESPONSIBILITIES: ** *THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

Duties include but may not be limited to:

Prepares documentation for human resource actions such as recruitment of new positions and extending existing positions.

Tracks and accounts for staff across multiple research projects, building and providing reports relating to staff allocations, effort, planning, etc.

Performs supervisor duties such as delegating contracts, tracking contracts, and providing guidance and support to other Contracting Officer Representatives (COR).

Utilizes knowledge in contracting options and requirements to consult with project teams and investigators to recommend the best course of action and facilitate contracts.

Maintains complex databases, registers, and budget tracking systems to project expenses and track expenditures.

Maintains an automated accounting system showing budget projections for all non-salary funding and data by individual research projects.

Tracks budgets for research projects including personnel expenses and works closely with project teams and fiscal to correct any errors.

Utilizes office software (Excel, Word, PowerPoint, Access, Power BI, Tableau) and VA computer systems (HR Smart, eCMS, VistA/IFCAP, and IPPS).

Enters and retrieves data from the HSR&D staffing management system to deliver real time reporting to an administrative team and research projects.

Understands underlying financial transactions, detecting any errors and identifying solutions to mitigate future problems.

Tracks and provides appropriate distribution of a $2.2 million budget for all non-salary funding and project expenditures for 50-60 different research projects, including chargebacks between project accounts.

Interprets complex regulations, directives and policies and provides authoritative advice and assistance to project managers.

Compiles background and historical data to assist in the development of budget estimates, justifications and project modifications.

Initiates transfer of funds between non-salary Fund Control Points (FCP).

Maintains responsibility for obligating monthly 1358s of patient incentives for research projects.

Identifies errors and works with Fiscal to correct the errors.

Reviews all Interagency Personnel Agreement invoices, posting the invoices in VistA, monitoring the obligations, adding funds and reviewing final balances.

Communicates effectively both orally and in writing to a wide range of individuals ranging from service chiefs to entry level employees and external applicants.

Performs other duties as assigned.

Work Schedule: Full Time, Monday - Friday 8:00am - 4:30pm

Recruitment & Relocation Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

QUALIFICATIONS: SPECIALIZED EXPERIENCE: Applicants must possess one (1) full year of specialized experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of this Budget Analyst position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (GS-9) in Federal service. Specialized experience includes utilizing accounting practices and procedures to monitor research project budgets to include staffing and expenditures; communicating budget status via reporting; identifying errors; and supporting human resource functions to recruit and retain personnel. NOTE: Experience must be fully documented on your resume and must include job title; duties; month and year start/end dates AND hours worked per week.

OR

SUBSTITUTION OF EDUCATION FOR EXPERIENC: Successful completion of a Ph.D. or equivalent doctoral degree, three (3) full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

OR

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of successfully completed progressively higher-level graduate education (beyond the second year) and specialized experience as described above, meet the total experience requirements for this grade level. The education portion must include graduate courses that demonstrate the knowledge, skills, and abilities necessary to do the work of this Budget Analyst position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ . SALARY: QuantitativeValue EMPLOYMENT TYPE: Other