Senior Academic Operations Coordinator

Overview

US Anesthesia Partners is the highest-quality single-specialty anesthesia practice in the United States, with over 6,000 employees distributed across 12 states. Our clinical and non-clinical staff support each other as they work toward a common vision: Empowering people to advance exceptional care.

POSITION SUMMARY: The Senior Academic Operations Coordinator (Senior Clinical Talent Operations Partner) is a highly-organized, detailed oriented, and proactive individual who is responsible for coordinating and executing a wide range of operational, analytical, and project-based initiatives in the Academic Operations Division. The Sr. Clinical Talent Partner- Academic Operations is responsible for providing high level service to our leaders, practices, and contractual partners by assisting with the development of data reports, research, and coordination of contractual deliverables. This individual performs business office duties that support the organization requiring the ability to multi-task efficiently.

Job Highlights

Essential Duties And Responsibilities

Program Coordination

• Develops, strengthens, and maintains effective working relationships with corporate and practice leadership, and coworkers to support seamless program implementation and execution.
• Serves as a central point of contact for program-related inquiries, identifies challenges and escalates concerns to academic operations leadership to assist in resolution.
• Coordinates cross-functional efforts to support the successful implementation of new and ongoing Academic Operations initiatives.
• Builds and maintains a directory of key academic stakeholders, strengthening communication channels and promoting collaboration opportunities.
• Leads small-scale operational projects from planning through implementation, including timelines, documentation, stakeholder coordination, and progress reporting.
  
  

Data Reporting & Tracking

• Maintains our proprietary trainee tracking database, Prodigy, and serves as subject matter resource. Ensures all clinical training program affiliations, student rotations, and key contacts are entered timely and accurately, in partnership with clinical practices.
• Performs routine and ad-hoc data analyses, dashboards, and trend reports to support strategic planning, compliance and continuous improvement and audits these reports for accuracy..
• Conducts ongoing market and program research to track emerging academic programs, industry trends, growth and changes, and identifies opportunities for continued growth and collaboration.
• Collaborates with other colleagues on training and trainee data to ensure comprehensive reporting.
• Prepares polished, data-driven reports and presentation materials for senior leadership and meetings as required.
• Develops and maintains standard operating procedures (SOPs) for the Prodigy database and related tracking systems, ensuring consistent use across the organization.
• Designs and disseminates dashboards that support data-driven decision-making for the clinical practices and the Academic Division.
  
  

Clinical Training Agreement Tracking

• Manages the lifecycle of clinical training agreements by monitoring contract terms, tracking key deliverables, and ensuring compliance with established metrics
• Maintains accurate and up-to-date records of active agreements and facilitates timely updates, amendments, and renewals of these agreements in collaboration with practices, as needed.
• Works closely with leadership to identify gaps or risks in agreement fulfillment and proposes process improvements.
  
  

Conference Preparation

• Researches and evaluates new conferences, outreach, and engagement opportunities to strengthen visibility and partnerships with academic programs and trainees.
• Assists with content development and presentations for various conferences, workshops, and speaking engagements, ensuring alignment with organizational goals.
  
  

Administrative Duties

• Documents and maintains meeting minutes, tracks follow-up items, and ensures completion of assigned tasks, as directed.
• Performs some administrative tasks to include meeting planning and logistics.
• Contributes to the development and optimization of internal processes, workflows, and documentation to enhance operational efficiency.
  
  

Additional Duties

• Participates in special projects and emerging priorities as assigned within the evolving Academic Operations Division.
• Limited travel may be required for conferences, meetings, and site visits.
  
  

Qualifications

Knowledge/Skills/Abilities

• Bachelors degree in a related field or equivalent 1-3 years’ experience.
• Minimum of 3 years of hospital, clinical business, or academic healthcare office experience preferred.
• Preferred knowledge of hospital operations and/or academic healthcare.
• Skill in identifying and resolving problems.
• Ability to maintain confidentiality.
• Multi-tasking skills with ability to manage a variety of projects.
• Ability to read, write and communicate effectively orally and in writing, as well as electronically.
• Computer savvy and familiar with standard office equipment.
• Strongly proficient in Microsoft Office Suite.
• Ability to perform work and maintain communication remotely.
• Strong customer service skills.
• Highly collaborative nature.
• Time management and ability to multi-task.
• Highly autonomous and self-directing.
• Able to work in a matrix environment.
• The physical demands described here are representative of those that may need to be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasional Standing
• Occasional Walking
• Frequent Sitting
• Frequent hand, finger movement
• Use office equipment (in office or remote)
• Communicate verbally and in writing
  
  

The base pay estimate for this role is $66,900 - $113,700. The final offer will depend on the skills, experience, and qualifications of the selected candidate. This range is for base pay only and does not include bonuses or other compensation. This position is eligible for an annual bonus. Bonuses are not guaranteed and are awarded based on company and individual performance