Billing/Data Entry Specialist

USAirports Flight Support is a family-owned, full service FBO that operates 24/7/365 and serves the general aviation community in a state-of-the-art facility at Frederick Douglass - Greater Rochester International Airport. USAirports provides a full range of amenities and support services such as fueling, deicing, hangaring, aircraft maintenance, cargo handling, tie-down, and ramp parking to the airlines, general aviation, and transient aircraft on the airfield.

Billing/data entry specialists work closely with several departments to ensure timeliness of billing for our customers. This position will verify billing data, generate invoices and distribute invoices while managing billing inquiries from our customers to ensure they are addressed in a timely and accurate manner. The billing/data entry specialist prepares summary reports and generates additional reporting as needed.

This full-time position offers a collaborative and supportive work environment and benefits to include medical, dental, vision, HSA, HRA, STD, life, accident, critical care, 401(k), company holidays, paid time off, and sick leave.

Reports To: Accounting Manager

Full-Time Hours: 8am – 5pm

Workdays: Monday – Friday (onsite)

Hourly Rate: $23.00 to $29.00/hr. Based on Experience

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Complete data entry and process requested reports accurately and efficiently.
• Generate and process invoices for products and/or services for tenants and customers accurately and in accordance with contract terms.
• Ensure accurate billing information and rates are used for each transaction.
• Collaborate with various departments to ensure seamless workflow.
• Address billing-related inquiries from clients, resolving issues in a timely and professional manner.
• Assist with developing and implementing process improvements within billing operations.
• Assist in compiling data for financial reports and other administrative purposes.
• Assist with daily/monthly reconciliations.
• Assist with various administrative tasks such as filing, data entry, and record maintenance.

• Associate Degree in Accounting, Finance, or related field required.
• Minimum 2 years of accounting experience.
• Must be 18 years or older.
• Must have a valid NYS Driver’s License.

QUALIFICATIONS

• Dependable, punctual, and accountable.
• Friendly personality, professional attitude, and self-motivation.
• Strong attention to detail with the ability to maintain accuracy in a high-volume environment.
• Knowledge of billing standards and GAAP.
• Strong analytical and reconciliation skills.
• Strong written and verbal communication skills.
• Strong organizational and time management skills.
• Discretion in handling confidential information.
• Advanced skills in Office 365 (Word, Excel, Outlook).
• Proficiency in accounting software (i.e., QuickBooks, Sage).

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• While performing the duties of this job, the employee is required to speak, hear, and use hands to handle, feel, or reach.
• The employee frequently is required to stand, walk, or sit.
• The employee is occasionally required to balance, kneel, or crouch.
• The employee is occasionally required to lift and/or move up to ten pounds.
• Specific vision required for this job includes close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust and focus.
• Ability to wear PPE (personal protective equipment) such as ear protection, safety glasses, and high visibility clothing when required.

USAirports Flight Support is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by Federal, State, or Local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall leave of absence, compensation, benefits, training, and apprenticeship. USAirports Flight Support makes hiring decisions based solely on qualifications, merit, and business needs at the time.

USAirports Flight Support will recruit, hire, train and promote qualified individuals without regard to race, color, religion, sex, veteran status, or disability in accordance with Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Assistance act of 1974, which require affirmative action to ensure equal opportunity in all aspects of employment. USAirports Flight Support does not discriminate on the basis of national origin or citizenship status as provided in the Immigration Reform and Control Act of 1986.