What are the responsibilities and job description for the Administrative Analyst position at US Administrative Office of the U.S. Courts?
Summary
Learn more about this agency
This job is open to
The public
Federal employees - Competitive service
Federal employees - Excepted service
Veterans
Clarification from the agency
This announcement is open to the public. This position allows for situational and recurring telework, but does not qualify for full-time telework or remote work. The duty station is in the Thurgood Marshall Federal Judiciary Building at One Columbus Circle NE in Washington, DC, across the street from Union Station, with easy access to Metro (red line), VRE, MARC, and Amtrak.
Duties
This position is in the Judicial Programs Division and reports to the Division Chief. The Administrative Analyst provides support to Judicial Services Office management and the Judicial Policy and Judicial Programs Divisions by performing a variety of high-level administrative, logistical, and program assistance functions.
This incumbent serves as an administrative and program analyst within the Judicial Programs Division and is responsible for managing and coordinating national judiciary programs related to the vacancy, selection, appointment, reappointment, and recall of U.S. bankruptcy and magistrate judges, and age 70 provisions for U.S. magistrate judges.
The duties of this position include, but are not limited to:
- Managing the full lifecycle of bankruptcy and magistrate judge vacancy, appointment, reappointment, recall, and age 70 processes.
- Serving as the primary point of contact for selectees for bankruptcy judgeship and magistrate judge position vacancies, chief judges, bankruptcy judges, magistrate judges, circuit executives, clerks of court, court HR personnel, and other judiciary stakeholders involved in the bankruptcy and magistrate judge selection, appointment, and reappointment process.
- Coordinating background investigations for newly selected bankruptcy and magistrate judges through the National Background Investigation System Electronic Application process.
- Preparing and coordinating official correspondence, memoranda, appointment materials, investigative documentation, and judiciary notifications.
- Maintaining and updating judiciary records, rosters, chambers staffing allocations, vacancy tracking reports, historical appointment data, recall records, and databases.
- Developing, updating, and maintaining judiciary guidance, policy implementation documents, forms, procedures, and informational resources.
- Performing analysis and providing data related to magistrate judge positions, recalls, and staffing projections.
- Managing and maintaining electronic filing systems, SharePoint records, JNet content, and document management processes.
- Participating in special projects and systems modernization initiatives related to judiciary operations and bankruptcy and magistrate judge appointment processes.
- Providing common administrative functions for the Judicial Services Office, including phone coverage and updating and posting the daily bulletin, on an as needed basis.
- Serving as back-up support for Judicial Services Office judge programs and meetings and working on other projects, reports, and publications, as assigned.
Requirements
Conditions of employment
CONDITIONS OF EMPLOYMENT
- All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
- Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the AO. If non-citizens are considered for hire into a temporary or any other position with non-competitive status or when it is confirmed by the AO Human Resources Office there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the U.S. and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at USAJOBS Help Center | Employment of non-citizens/. For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification.
- All new AO employees will be required to complete an FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
- New employees to the AO will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights/responsibilities, visit https://www.e-verify.gov/.
- All new AO employees are required to identify a financial institution for direct deposit of pay before appointment.
- You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
- If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
Qualifications
Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.
Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience must demonstrate experience in ALL areas defined below:
- Coordinating complex administrative, operational, personnel, and program activities with diverse stakeholders.
- Preparing executive correspondence, reports, briefings, and policy documents; analyzing data; and prioritizing competing requirements.
- Improving workflows, policies, procedures, and automation while providing effective communication, research, and analytical support.
- Proficiency with Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Experience with databases, spreadsheets, or administrative information systems.
- Strong written and verbal communication skills.
Education
This position does not require education to qualify.
Additional information
The AO is an Equal Opportunity Employer.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.
You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.
Required Documents
For this job announcement the following documents and/or information are required:
- Resume - Any written format you choose to describe your job-related qualifications.
- Citizenship - Include country of citizenship on resume.
- Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
- Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
The complete application package must be submitted by 10/02/2026 to receive consideration.
To begin, click
- Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
- You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
- You will receive an email notification when your application has been received for the announcement.
- To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
- Click the following link to view and print the occupational questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13057246
Agency contact information
One Columbus Circle, NE
Washington, DC 20544
US
Next steps
After a review of your complete application is made, you will be notified of your rating and referral to the hiring official if determined qualified. If further evaluation or interviews are required, you will be contacted.
Overview
- 0301 Miscellaneous Administration And Program
Salary : $85,447 - $162,509