Office and Accounting Adminstrator

Job Summary: The Office and Accounting Adminstrator will play a dual role in our clinic, handling both financial and administrative tasks. This position requires a versatile individual who can manage accounting duties while ensuring the smooth operation of the office.

Duties/Responsibilities:

· Handle administrative tasks to ensure smooth daily operations.

· Answer phones and direct calls to the appropriate individuals.

· Greet visitors and guide them to the appropriate areas.

· Manage multiple or complex calendars for meetings, travel, and personal commitments.

· Make travel arrangements for staff and special visitors.

· Create and distribute memos, reports, agendas, and other relevant materials.

· Handle minor HR issues and serve as a resource for staff inquiries.

· Manage day-to-day facility matters to maintain a functional and safe environment.

· Oversee office supplies and inventory, ensuring timely replenishment and organization.

· Serve as the point of contact for patients, vendors, and staff, fostering positive relationships.

· Represent the organization as an advocate and liaison between clinics, physicians, staff, and administration.

· Support and uphold organizational policies, procedures, objectives, quality improvement initiatives, safety standards, and regulatory requirements.

· Disseminate information, including memos and reports, to the appropriate colleagues.

· Perform all other duties as assigned by Leadership.

Accounting:

· Process accounts payable.

· Assist in processing checks from insurance companies and patients.

· Maintain financial records and ensure accuracy.

· Performs routine accounting activities such as data entry, maintenance of the general ledger, preparation of various accounting statements and financial reports.

· Reviews codes and verifies transactions and journal entries.

· Completes moderately complex calculations using spreadsheets and other software tools.

· Assists with running monthly reports for data analytics and evaluation of metric trends.

Qualifications:

• Associate's degree in Accounting, Business Administration, or related field.
• Proven experience in accounting and office management, preferably in a healthcare setting.
• Proficiency in accounting software and MS Office Suite.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person